meghan, greg, kevin, max, sam (call-in) jayson, josh, Charlie, burt, art, captain, keith, brian, joe ian (call-in)
Preliminary Agenda
Proposed topics for Tuesday:
Financial Update @Jason?
HVAC Update @Garfield
IT Workgroup Update @vinceroalpha
Girl Save the World @MSMurray411 standing in for @GPSeale1
Volunteer Update
Phase I Update
Phase II Update
Briefly list large $ projects on the horizon
Notes
Constance gave an update on Girl Save the World
Micro-challenge
Fidelity topic
potential activity for one team?
Post-mortem from previous events? is that documented?
Jayson Financial Update
member number = 1732 total (1299 full)
still about 100 down from before rate increase
Cash position $542k
Computer purchased for digital media
3d fab 3d scanner purchased
tabletop cnc
paragon glass kiln
wildfire lift paid
electrical paid already
lathe floor and paint
HVAC...
ian says work completed
(moving of returns for purple, sewing, lecture)
3500 paid already
Pending / remaining for automotive
movement for existing lift 1800'ish
baseboard
$3500 approved 5/14/2025
$5561 approve 6/17/2025
Thunder Laser Updates
parts have arrived
Felder Filters
Ian Lee - ordered those, likely $7000-$8000
Invoices for Joe Fly company
Jayson believes they are correct, about $170'ish, generally $662 and $123 monthly
Ian HVAC update
Thank Tim for his help cleaning condensate valves and moving thermostats
RDRC did a poor job of some of these things like Purple classroom and the thermostats
All RTU's are running
ian is out of town this week and next week
Max offered to find boots on the ground if needed for RDRC
Work from May to open airflow in purple did not work well
ian let them know about it last week
RDRC said they'd be out this week to look at it
update likely by end of this week
Currently known problems:
Purple definitely has a problem
RTU 4 - near CA and Purple may need some evaluation
DM has cooling issues
Ceramics - new wall interfering with airflow
3D fab also very warm
IT Workgroup Summary
see Joe Butler presentation
Organic growth, not great for standards, support, or security
Covered current status on a broad range of IT domains
Covered Key IT Domains to address and IT roadmap
Proposed Roles and Responsibilities
BOD Plans to vote by Friday the 15th'ish
Please submit proposals to board@
Volunteer Update
Better understand motivations for volunteer
Pride in space
control
community
recognition
V has spoken to a few... intermediate info:
get some leverage when asking for tool
income / money
honorarium
some just want to do it
options for benefits or special privileges volunteers
extra storage space
super-volunteers
make a C3 meeting for volunteers?
Phase 1 update
Burt::
Electrician finding issues in the ceiling
Distributor providing wrong parts at times
220v cut-over likely to cause some outlet changes
Denise working on some painting still (currently in FL, likely return this weekend)
Cove moulding being put around floor
Chair rail still needs to go up (4-5 hrs)
Budget - still fairly ok
TBD: Shields behind lathes to protect window
Schedule - likely finishing near monday or tuesday
recognize: Denise, Eve, Megan, etc
Darkroom Update
Last month open area
Aug officially open
3 classes set for the next few weeks
Get the word out. Working with film provider in Dallas.
Discussion of chemicals and costing
Keith computers in DM:
All 4 computers are up and running
Classes coming after HVAC fixed (it's miserable in there now)
Sam: New Automotive
Lift relocation, getting with David. Acct set up just will take time on their end.
Lift is at ABRC distribution Hub
Boxes weigh 400lbs
Assumption that they would drop here, needs a quick forklift to drop directly into new automotive
Likely delivered on Friday
On track for full move of automotive on the 22nd-23rd of this month.
Should be out of south side on the 24th
Working on Ramp Badge controls
Railing plan - Tim, Will, John, Jayson to work on railing and welding
Not needed to enable move, but additional safety item
Ian spoke with Allison to approve railing and other outside work
Auction
Next auction question... where will we stage stuff?
discussion of dock / ramp
Option for longer ramp and dock levellers
differential from floor of trailer and ramp
Charlie: Phase 2 plan
Arch drawings ready to go
Will be Back to contractor on Thursday
Need to re-bid walls done before
Dust collection solution exists on paper, with a price for materials
Waiting on Price for dust collection installation
Electrical portion still TBD
Walls going to the ceiling, not all the way to the top deck
HVAC will be pending after the walls are up
Hard to tell and spec the HVAC ahead of time
Cornerstone quote
Set of doors added to metal shop end of the corridor because we need to control HVAC between the 2 sides
Current Pricing
Walls/doors/windows $115k, likely +$10k so $125k total
Dust collection: $19.5k does not include dust blast gates, installation of $25k,
Compressed air is a non-issue, we have 3 drops we will kill until the walls are done and then we will replace them ourselves
Electrical likely $40k
Fire Sprinkler likely $10k
Total is $219.5k + 10% contingency = $241,450
After balances that would take us down to $300k even for cash reserves
Discussion of electrical contractors (ian and charlie introduced)
List of 30+ items that need DMS to perform them before contractors can show up
e.g. get storage out of contractors way, disassemble and rotate to get out of the way
e.g. storage along sewing wall will need to move
Charlie has the full list
Large potential Spending upcoming
Windows 10 extension from microsoft
Phase 2
Joe IT improvements
Window Tinting
Coffin Race budget
Contract for polyprinter maintenance
Creative Classroom (re-do of purple)
Compressor room overheating (mini-split ac vs duct from existing hvac)
Ceramics new kiln $6600 + electrical
Discussion of a lot of topics from business interruption insurance, bottom line financial buffers, repayment rates, roi for phase 1, roi for phase 2, etc etc
Big issues in IT are likely to have significant spend (already listed above)