This meeting will be held in Modified SRC3 format.
20180126 19:00 Dallas Makerspace
https://www.youtube.com/c/DallasmakerspaceOrg/live
https://dallasmakerspace.org/wiki/Board_of_Directors_Meeting_20171215#Minutes
Member recognition (above and beyond) and member complaints will be considered before other business. This will allow members that are interested or involved with either to leave without having to sit thru the entire meeting.
Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.
Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".
Problem: The Form 2 printer has seen a lot of use and has been successful for almost a year of use. We knew the machine would be messy when we got it because of the post-processing and handling involved with using the printer. I have spent some time trying to remove the cured resin from the machine and table and I am trying to keep that area as clean as possible but it's harder to do and most of my training is clean up.
Solution: Formlabs came out with a new Wash and Cure machine that will do the post-processing for you without having to deal with handling the resin by hand, you just pop in the part already on the platform into the wash then cure machine to finish your part. This would provide a more hands-off approach to the SLA resin prints by members and would make training easier and more strait forward and safer for our members. https://formlabs.com/tools/wash-cure/ the Wash and Cure would be $499 and $699 respectively ($1224 with shipping).
Relevance: Being able to have the post-processing of prints automated will be safer for our members (avoiding isopropyl, UV light, and resin to eye and skin contact) and also allow training to be much easier which would help us obtain our goal of being an educational non-profit.
Problem: Air filters are not regularly replaced by volunteers.
Solution: Increase Infrastructure budget to an additional $250 a month to contract an air filter replacement company. We've received two quotes so far, with the most reasonable being Pure Air for $175.26 / mo, with additional filters provided on a bi-weekly schedule for woodshop. The additional budget is to ensure we can budget for any reasonably priced vendors, not just the cheapest.
Problem: Adding or removing voting rights needs to be easier for members. Currently, the only method is to email [email protected] requesting voting rights changes. This labor-intensive for the few volunteer Accounts Admins we have, and during election season can be a burden.
Solution: In accordance to our Voting Rights Rule #3, I'm requesting that the Board approve an alternate method of adding and deleting voting rights that only requires the member to swipe their RFID and press a button on a kiosk. When this is approved, I'll request that one of the Software Development SIG members modify the code on the Member Info kiosk in the common room to implement this before the spring elections.
Problem: Crypto-currency mining software was installed on the three newest laser computers (those that control the Donner, Blitzen, and Zing lasers) by a member of the Infrastructure Committee. The software was found to be degrading the performance of the computers by the Laser Committee Chairperson on January 7, 2018, and reported to the Board of Directors on January 8, 2018. The software was installed by user: DMS\adm_stansimmons. Once found, the Laser Committee immediately uninstalled the program, only to find that it was set to automatically reinstall and continue running if deleted. This behavior is unacceptable and unethical of trusted DMS volunteers who have been given privileged administrative access to the computers/databases that power our tools and store sensitive data on our members and organization. This activity is selling off DMS computing power for profit, and should be considered theft of our DMS resources. It displays that the administrator abused their privileged access for personal gain, meanwhile causing a negative impact on the intended purpose of the computers (to run the tools that serve our membership).
Solution: Immediately revoke the administrative privileges of the Infrastructure Committee member(s) who were responsible for the installation of the illicit software and consider additional ramifications, such as a ban, for the offending parties. Appoint a new Interim Chairperson for the Infrastructure Committee to ensure continuity of operations. Set minimum ethical standards for all Infrastructure Committee members to ensure that sensitive data and equipment is not abused and exploited.
Relevance: Abuse of DMS resources for a member’s inurement endangers the organization’s 501(c)(3) status as a non-profit, tax-exempt organization. Failing to prevent this activity and punish those that have put the organization at risk like this leaves DMS open to complaints being filed with the IRS (Tax-Exempt Organizations Complaint Form 13909) and Texas Secretary of State.
Merissa Green is stepping down from Chairperson, as planned. Stephenie Webb is nominated as the new chair and has the support of the Laser Committee.
Problem: Digital Media currently has an outdated DSLR camera. Although this camera can be used for video, it is primarily designed for still photography. For years, DMS members have requested a true video recorder to shoot high-quality, professional looking videos for their projects.
Solution: The best viable solution to this problem is to invest in a robust video camcorder. After getting feedback from other members including Adam Oas, who deals in video equipment professionally, it is recommended that a Makerspace friendly Panasonic AG-DVX200 4K Handheld Camcorder would be our best option. At $4,099.95: Total Machine + Accessories this unit can be super simple to operate with extensive features for the more advanced user. This camera produces a consistent quality product at an affordable price.
Relevance: Remaining consistent with the mission statement of Dallas Makerspace, this purchase would inspire, attract and educate the current members and help attract new members. Video production classes will be taught around the use of this camera. Also of great importance is the fact that this machine would be universally relevant to all committees at the Makerspace as we begin to produce high-quality instructional videos of DMS equipment.
Problem: Classroom Chair needs the ability to purchase supplies and equipment for the maintenance and improvement of the educational environment. john also serves as lead for the following SIGs: Silk Screen Printing, Vinyl & Buttons, and Woodshop Lathes. The current process of submitting individual receipts for reimbursements, or finding a procurement officer is not efficient.
Solution: Appoint Classroom Chairperson, john a gorman, as a procurement officer for DMS.
Relevance: To allow timely acquisition of tools and supplies for the committee & SIGs.
Problem: The floor in the interactive is hideous, and not conducive to a proper learning experience.
Solution: Purchase new flooring and installation by authorizing up to $5,000. Flooring and install has already been priced at two merchants, with at least one more to good. Flooring will be 100% waterproof and have a commercial to exceed our possible stay (at least 5 years). Detailed breakdown: https://talk.dallasmakerspace.org/t/bod-meeting-agenda-item-flooring-for-interactive/31478
Relevalance: This action is necessary for our Mission, specifically #1 Build and maintain spaces suitable for technical and social collaboration.
Problem: We plan to participate in a Track Day at Eagles Canyon Raceway in February. This is not a DMS only event: many other racing enthusiasts will be there. We plan to suggest that other Members bring their cars to drive at the track. We will bring the trailer and the LeMons car. This will provide us with some cheap track time for suspension and brake testing and development. We have a professional driver available to drive, and to interact with the other participants. We will also bring the usual tools and equipment to provide technical services at the track. This will be excellent PR for DMS, and the MS Committee, AND provide valuable development time for the car.
Solution: We need some parts to be prepared for this:
Tires $600
Brake Pads $410
Sway Bar $250
Modify Roll-Over Protection for Passenger Seat $150
Contingency $200
Total $1,610
Relevance: This will be excellent PR for DMS, and the MS Committee, AND provide valuable development time for the car. Participants have the opportunity to learn the fundamentals of driving, and suspension set-up from a professional.
Problem: The sand blaster creates a great deal of dust when it is used. It requires constant maintenance to remain usable. Maintenance is very dirty work. Right now, because of this machine, the walls of the metal Shop are covered with dust, and respirators are required. Also, sand blasting damages the surfaces of metal parts.
Solution: Replace the sand blaster with a water blaster (also called a "Vapor Hone"). A good introduction to this new technology is available on Jay Leno's site. This machine produces no dust. Maintenance is simpler and not as dirty. The resulting surface is much less damaged, and is more like a new part. The only thing that this will not do is engrave surfaces.
We included a recirculating system so that we do not need a water source and drain at the new unit. Power is already available. The unit would go where the present unit is located. We will need to make the parts washer in Automotive operational, as this machine does not do well with greasy parts.
Cost: Base VHT800 Unit w/ Closed Loop System $5,999
Locking Caster Kit $90.00
Protective Blasting Mat $50.00
Mounted Blasting Gun $95.00
Total Cost $6,234.00
Relevance: This is a state-of-the-art parts cleaning machine, useful in bot the fabrication of new parts and the restoration of old parts. Training in this fits well with the general process of creation in the Metal Shop, Machine Shop, and other Committees.
Problem: Committees serve a very critical function within DMS. They operate and maintain our shops, are the source of many instructors, and are the primary initial contact and recruitment point for Volunteers. As such, maintaining healthy and vigorous Committees is vitally important to DMS. Currently, many Chairs are failing to call regular meetings, and largely ignoring the "Committee" aspect of their duties. This must stop.
Solution: Adopt the following rules, replacing the existing rules in their entirety DRAFT
Committees
Committees are voluntary groups, formed in order to operate and maintain an area of the Makerspace, foster growth of a community of interested persons, or accomplish certain needs, subject to the oversight of the Board of Directors.
Formation
Committee Leadership
Committee Responsibilities and Rules
Relevance: Strong, healthy committees are vital to the operation and success of DMS.
Problem: Several areas need additional electrical service due to added equipment. For comprehensive information, see the Scope of Work, and Drawing. :
We have submitted this package for pricing, but do not have the cost yet. We anticipate that it will be about $4,000. We could either approve this budget now, or put this on the Consent Agenda for next month.
Solution: See attached Drawing and Scope of Work for the proposed solution to the above issues.
Relevance:The additional power in Jewelry will avoid tripping circuit breakers during classes. The additional power for Infrastructure will allow more servers to be turned on, providing access to training videos, etc. Science needs the additional power outlets to avoid running extension cords. Creative Arts is avoiding tripping hazards.
Problem: Without the minutes, the treasurer has no way to process any allocations or expenditures for committees or equipment purchases.
Solution: Please post the minutes for Board of Directors Meetings: 2017-11-19, 2017-12-15
Relevance: We cannot complete our finances for 2017 if we do not process the actions as needed.
Problem: The Laser Committee is getting a new chair and they need the ability to make purchases.
Solution: Appoint the new Laser Chair, Stephenie Webb, as a procurement officer.
Items requiring immediate action by the BoD for safety.
DALLAS MAKER SPACE BOARD OF DIRECTOR'S MEETING : JANUARY 26 2018
MEETING CALLED TO ORDER 19:25
====
DIRECTORS IN ATTENDANCE
- Kris Anderson
- Alex Rhodes
- Robert Davidson
- Brian Davis
- David Kessinger
====
PRELIMINARY
Commentary by Robert Davidson: Due to his declining health, the Board held an
emergency meeting to remove the Talk ban on Walter Anderson.
====
PRIOR MINUTES
- MOTION "Approve prior minutes for the meeting on 2017-12-15"
- PROPOSED
- SECONDED
- FOR: Kris Anderson, Alex Rhodes, Robert Davidson, Brian Davis, David
Kessinger AGAINST:0 ABSTAINED:0
- motion passed unanimously
====
TREASURER'S REPORT
A bookkeeper is being hired through PureTax as an independent contractor.
IRS asked about 1099 Employees, said we have none, no other problems.
The bookkeeper will not be a member.
====
MEMBER RECOGNITION AND COMPLAINTS
Member Complaint, Sleeping
Member was sleeping in the common room. He was previously told that sleeping
here would result in a disciplinary action.
- MOTION "Propose that Steven Arzu be banned from the space until April 1"
- PROPOSED Kris Anderson
- SECONDED
- FOR: Unanimous AGAINST:0 ABSTAINED:0
- motion passed
Member Complaint, Bullying
Member responded to questions about equipment with hostility that made the
complainant feel threatened for their physical safety and 4 other members
ntervened.
Follow up: Two of the men who intervened said that they were concerned for the
complainant's safety.
Member says that the complainant wanted to use the class shelves for their own
storage and this started the confrontation, and that the complainant swore at
and insulted him.
Kris says she has spoken to the member twice about losing their temper.
Member made a defense in person at a member meeting.
Member was banned for two weeks, returned, was removed by police.
- MOTION "Permanent expulsion of Gonzalo "Chalo" Gonzales from the Dallas
Makerspace, and a criminal trespass order be placed for him."
- PROPOSED Robert Davidson
- SECONDED Brian Davis
- FOR: unanimous AGAINST: ABSTAINED:
- motion passes
Member Complaint, Administrative, inappropriate conduct of Officer
Item moved to Consent Agenda.
====
CONSENT AGENDA ITEMS PASSED WITH UNANIMOUS CONSENT
6.2 Increase Infrastructure Budget for Scheduled Air Filter Replacement
(Luke Strickland)
- AS WRITTEN: "Increase Infrastructure budget to an additional $250 a month to
contract an air filter replacement company. We've received two quotes so far,
with the most reasonable being Pure Air for $175.26 / mo, with additional
filters provided on a bi-weekly schedule for woodshop. The additional budget is
to ensure we can budget for any reasonably priced vendors, not just the
cheapest."
====
CONSENT AGENDA
6.1 Purchase Formlabs Wash and Cure Machines for 3D Fab (Mitch Cerroni)
Recurring costs: Isopropyl alcohol (uses the same amount we're using now)
Robert: 3D Fab has $1000-2000, but just bought a $2000 printer, so its current
balance is unclear.
Robert: We are losing money due to filament shrinkage.
David: Bring a plan for safely disposing of used alcohol and resin to next Board
meeting.
- AS WRITTEN: "Formlabs came out with a new Wash and Cure machine that will do
the post-processing for you without having to deal with handling the resin by
hand, you just pop in the part already on the platform into the wash then cure
machine to finish your part. This would provide a more hands-off approach to the
SLA resin prints by members and would make training easier and more strait
forward and safer for our members. https://formlabs.com/tools/wash-cure/ the
Wash and Cure would be $499 and $699 respectively ($1224 with shipping)."
- MOTION "Pass item as written, contingent that the Formlabs Moodle class be
created by March 15."
- PROPOSED Alex
- SECONDED Brian
- FOR: Alex, Kris, Brian, David AGAINST: Robert ABSTAINED: 0
- motion passes
6.2 Increase Infrastructure Budget for Scheduled Air Filter Replacement
(Luke Strickland)
- AS WRITTEN: "Increase Infrastructure budget to an additional $250 a month to
contract an air filter replacement company. We've received two quotes so far,
with the most reasonable being Pure Air for $175.26 / mo, with additional
filters provided on a bi-weekly schedule for woodshop. The additional budget is
to ensure we can budget for any reasonably priced vendors, not just the
cheapest."
6.3 Additional Voting Rights Method (Stan Simmons)
- AS WRITTEN: "In accordance to our Voting Rights Rule #3, I'm requesting that
the Board approve an alternate method of adding and deleting voting rights that
only requires the member to swipe their RFID and press a button on a kiosk. When
this is approved, I'll request that one of the Software Development SIG members
modify the code on the Member Info kiosk in the common room to implement this
before the spring elections."
- MOTION to table
- PROPOSED Alex
- SECONDED Robert
- FOR: unanimous AGAINST: ABSTAINED:
- motion passes
6.4 Abuse of Administrative Privileges and Theft of DMS Resources by
Infrastructure Committee (Merissa Green)
(Item moved from member complaints)
Member Complaint - Member installed cryptocurrency mining software on two Laser
computers and the board did not respond to complainant's messages about it.
Member was working on an implementation for a Cryptocurrency SIG at the space.
Member: Was running it as an experiment, did not think the software would
interfere with other processes, but uninstalled it when they realized it was a
problem. Says the complainant didn't come to them before speaking to the board.
Money generated from the account has since been transferred to the Dallas
Makerspace cryptocurrency account.
Alex: We don't allow people to mine bitcoin on their own equipment anymore, as
far as I know.
Robert and Alex: There is a difference between bringing in your own equipment
and using admin rights to install the software on DMS computers.
Several other machines at the space had this software installed.
Member did not inform anyone else that he installed the software.
Member created a new account for this, did not use the personal account they
already had OR the Makerspace account.
Brian: We should give Stan more forbearance because he is a valued member.
- AS WRITTEN: "Immediately revoke the administrative privileges of the
Infrastructure Committee member(s) who were responsible for the installation of
the illicit software and consider additional ramifications, such as a ban, for
the offending parties. Appoint a new Interim Chairperson for the Infrastructure
Committee to ensure continuity of operations. Set minimum ethical standards for
all Infrastructure Committee members to ensure that sensitive data and equipment
is not abused and exploited."
- MOTION "Remove Stan Simmons from all admin credentials."
- PROPOSED Alex
- SECONDED Robert
- FOR: Alex, Robert AGAINST: David, Brian, Kris ABSTAINED: 0
- motion fails
- MOTION "Reprimand Stan Simmons for using administrative rights to place
software without notifying anyone."
- PROPOSED David
- SECONDED Kris
- FOR: Kris, Robert, David, Brian Robert AGAINST: ABSTAINED: Alex
- motion passes
6.5 Appoint Laser Chairperson
- AS WRITTEN: "Merissa Green is stepping down from Chairperson, as planned.
Stephenie Webb is nominated as the new chair and has the support of the Laser
Committee."
- MOTION as written
- PROPOSED David
- SECONDED Kris
- FOR: unanimous AGAINST: ABSTAINED:
- motion passes
6.6 Request for Video Recorder (Coulson Mullen)
- AS WRITTEN: "The best viable solution to this problem is to invest in a robust
video camcorder. After getting feedback from other members including Adam Oas,
who deals in video equipment professionally, it is recommended that a
Makerspace friendly Panasonic AG-DVX200 4K Handheld Camcorder would be our best
option. At $4,099.95: Total Machine + Accessories this unit can be super simple
to operate with extensive features for the more advanced user. This camera
produces a consistent quality product at an affordable price."
- MOTION to table
- PROPOSED David
- SECONDED Kris
- FOR: unanimous AGAINST: ABSTAINED:
- motion passes
6.7 Appoint New Procurement Officer (john a gorman)
DMS is changing the credit card account, so they can't issue a new card right
now.
- AS WRITTEN: "Appoint Classroom Chairperson, john a gorman, as a procurement
officer for DMS."
- MOTION "Appoint Classroom Chairperson, john a gorman, as a procurement officer
for DMS, with a credit card to be provided after DMS switches banks."
- PROPOSED
- SECONDED
- FOR: unanimous AGAINST: ABSTAINED:
- motion passes
6.8 Authorize new flooring and installation for Interactive Classroom
(john a gorman)
- AS WRITTEN: "Purchase new flooring and installation by authorizing up to
$5,000. Flooring and install has already been priced at two merchants, with at
least one more to good. Flooring will be 100% waterproof and have a commercial
to exceed our possible stay (at least 5 years). Detailed breakdown:
https://talk.dallasmakerspace.org/t/bod-meeting-agenda-item-flooring-for-interac
tive/31478"
- MOTION "Purchase new flooring and installation by authorizing
$5,000 for the Classroom Committee."
- PROPOSED Robert
- SECONDED Kris
- FOR: David, Kris, Robert, Brian AGAINST: 0 ABSTAINED: Alex
- motion passes
====
NEW BUSINESS
7.1 Funds For Motor Sports Committee - Track Day (Chuck Graf)
- AS WRITTEN: "We [Motor Sports Committee] need some parts to be prepared for
this [Track Day at Eagles Canyon Raceway]:
Tires $600
Brake Pads $410
Sway Bar $250
Modify Roll-Over Protection for Passenger Seat $150
Contingency $200
Total $1,610"
- MOTION "Allocate $1,610 to the Motosports Committee."
- PROPOSED
- SECONDED
- FOR: unanimous AGAINST: ABSTAINED:
- motion passes
7.2 Replace the Sand Blaster with a Water Blaster (Chuck Graf)
Chuck: No known issues with stagnant water, but water can be treated if needed.
Chuck: Committee member will dispose of the wastewater.
Chuck: Not intended to replace the parts washer
- AS WRITTEN: "Replace the sand blaster with a water blaster (also called a
"Vapor Hone"). A good introduction to this new technology is available on Jay
Leno's site. This machine produces no dust. Maintenance is simpler and not as
dirty. The resulting surface is much less damaged, and is more like a new part.
The only thing that this will not do is engrave surfaces.
We included a recirculating system so that we do not need a water source and
drain at the new unit. Power is already available. The unit would go where the
present unit is located. We will need to make the parts washer in Automotive
operational, as this machine does not do well with greasy parts.
Cost: Base VHT800 Unit w/ Closed Loop System $5,999
Locking Caster Kit $90.00
Protective Blasting Mat $50.00
Mounted Blasting Gun $95.00
Total Cost $6,234.00"
- MOTION "Allocate $6,234 to the Metal Shop Committee for purchase of a water
blaster."
- PROPOSED Robert Davidson
- SECONDED Alex
- FOR: unanimous AGAINST: 0 ABSTAINED: 0
- motion passes
7.3 Modification of the Standing rules respecting Committees (Brian Davis)
- AS WRITTEN: "Adopt the following rules, replacing the existing rules in their
entirety
Committees
Committees are voluntary groups, formed in order to operate and maintain an area
of the Makerspace, foster growth of a community of interested persons, or
accomplish certain needs, subject to the oversight of the Board of Directors.
Formation
1. At least 5 members are required to form a committee.
2. There is no limit to the number of committees a member can serve on.
3. If the number of committee members drops below 5, the committee will have a
grace period of 30 days in order to recruit enough members to remain active.
4. Committees shall hold meetings monthly.
Committee Leadership
1. Each Committee shall elect, at minimum, the following officers: Committee
Chair, Vice Chair
1. Duties of the Committee Chair:
2. The principle duty of the Chair is the recruitment of Committee members,
and organization of volunteer activities needed to operate and maintain the
Committee resources.
3. Responsible for operations of the committee, providing reports on the
status and activities of the committee at the monthly membership meeting, and
managing the finances of the committee. This will include reviewing financial
transactions attributed to their committee and working with the Treasurer or
Accountant to correct any errors.
4. Maintaining the safety of the Committee area, including ensuring the safe
operation of all tooling.
5. Maintaining good order of committee area and resources, ensuring adequate
supplies of consumable items are maintained.
6. Enforcing the rules established by the committee, and of the Dallas
Makerspace within their area.
7. Maintain an accurate inventory of all Tools in the format provided by the
Board.
2. Duties of the Vice-Chair
1. Assist the Chair, as determined by the Chair or by the Committee at large
2. Provide oversight and supervision of the Committee area when Chair is not
present
3. Serve as Interim Chair when:
1. The Chair is not available due to vacation or illness
2. Has resigned or been removed by the Board
Committee Responsibilities and Rules
1 .Purchasing
1. The Committee Chair may make purchases of supplies and/or tooling without
Committee vote, for purchases in amounts less than $500, or 1/3 of the
Committees total fund balance, whichever is smaller.
2. Purchases for items exceeding $500 require a majority vote of the Committee
at the next regularly scheduled Committee meeting, or at a duly called
emergency meeting.
3. The Chair/Vice Chair may exceed the $500 limit to effect repairs of highly
utilized tooling.
2. Committees are responsible for establishing the rules of the Committee area.
3. The Chair/Vice-Chair shall be empowered to enforce the rules of the
Committee, and of the Dallas Makerspace within the Committee area, and may limit
a member's access to the Committee area for a time not to exceed two weeks for
violations. The Chair may petition the Board to enforce a longer or more
stringent consequence.
4. Committee meetings must be posted on the calendar and announced on the
forums. Meetings at which officers are elected must be posted 2 weeks prior to
meeting.
5. The Chair may hold an emergency Committee meeting with 5 days notice on the
forums of DMS, and on signs conspicuously posted in the committee area, provided
a good faith effort to notify all current committee members is performed, and
that the time of the meeting is not unreasonably restrictive on the members.
6. Committees may establish other positions as needed to ensure the effective
operation of the committee, or to accomplish Committee goals. Ad Hoc positions
with spending authority, or administrative access to DMS resources, require the
approval of the Board.
7. The Committee will maintain a page on the wiki with at least the following
information:
1. The name of the committee Chair and Vice Chair
2. A list of all active members
3. A brief statement listing the goals or tasks assigned to the committee.
4. The minutes and agendas of Committee meetings."
- MOTION "
Kris: A committee chair needs to note their role on their wiki page.
Adopt the following rules, replacing the existing rules in their
entirety:
Committees
Committees are voluntary groups, formed in order to operate and maintain an area
of the Makerspace, foster growth of a community of interested persons, or
accomplish certain needs, subject to the oversight of the Board of Directors.
Formation
1. At least 5 members are required to form a committee.
2. There is no limit to the number of committees a member can serve on.
3. If the number of committee members drops below 5, the committee will have a
grace period of 30 days in order to recruit enough members to remain active.
4. Committees shall hold a meeting each calendar month.
Committee Leadership
1. Each Committee shall elect a Committee Chair, and the Committee Chair shall
appoint a Vice Chair.
1. Duties of the Committee Chair:
2. The principle duty of the Chair is the recruitment of Committee members,
and organization of volunteer activities needed to operate and maintain the
Committee resources.
3. Responsible for operations of the committee, providing reports on the
status and activities of the committee at the monthly membership meeting, and
managing the finances of the committee. This will include reviewing financial
transactions attributed to their committee and working with the Treasurer or
Accountant to correct any errors.
4. Maintaining the safety of the Committee area, including ensuring the safe
operation of all tooling.
5. Maintaining good order of committee area and resources, ensuring adequate
supplies of consumable items are maintained.
6. Enforcing the rules established by the committee, and of the Dallas
Makerspace within their area.
7. Maintain an accurate inventory of all Tools in the format provided by the
Board.
2. Duties of the Vice-Chair
1. Assist the Chair, as determined by the Chair or by the Committee at large
2. Provide oversight and supervision of the Committee area when Chair is not
present
3. Serve as Interim Chair when:
1. The Chair is not available due to vacation or illness
2. Has resigned or been removed by the Board
Committee Responsibilities and Rules
1 .Purchasing
1. The Committee Chair may make purchases of supplies and/or tooling without
Committee vote, for purchases in amounts less than $500, or 1/3 of the
Committees total fund balance, whichever is smaller.
2. Purchases for items exceeding $500 require a vote taken with the majority
of the Committee members present
at the next regularly scheduled Committee meeting, or at a duly called
emergency meeting.
3. The Chair/Vice Chair may exceed the $500 limit to effect repairs of highly
utilized tooling.
2. Committees are responsible for establishing the rules of the Committee area.
3. The Chair/Vice-Chair shall be empowered to enforce the rules of the
Committee, and of the Dallas Makerspace within the Committee area, and may limit
a member's access to the Committee area for a time not to exceed two weeks for
violations. The Chair may petition the Board to enforce a longer or more
stringent consequence.
4. Committee meetings must be posted on the calendar and announced on the
forums. Meetings at which officers are elected must be posted 2 weeks prior to
meeting.
5. The Chair may hold an emergency Committee meeting with 5 days notice on the
forums of DMS, and on signs conspicuously posted in the committee area, provided
a good faith effort to notify all current committee members is performed, and
that the time of the meeting is not unreasonably restrictive on the members.
6. Committees may establish other positions as needed to ensure the effective
operation of the committee, or to accomplish Committee goals. Ad Hoc positions
with spending authority, or administrative access to DMS resources, require the
approval of the Board.
7. The Committee will maintain a page on the wiki with at least the following
information:
1. The name of the committee Chair and Vice Chair
2. A list of all active members
3. A brief statement listing the goals or tasks assigned to the committee.
4. The minutes and agendas of Committee meetings."
"
- PROPOSED Kris
- SECONDED David
- FOR: unanimous AGAINST: ABSTAINED:
- motion passes
7.4 Electrical Improvements Package (Chuck Graf, Stan Simmons)
- AS WRITTEN: "See attached Drawing and Scope of Work for the proposed solution
to the above issues."
- MOTION "Allocate $4000 to the Infrastructure Committee for electrical
improvements."
- PROPOSED Robert
- SECONDED Kris
- FOR: AGAINST: ABSTAINED: Robert
- motion passes
7.5 Need Minutes for last two Board Meetings (Ken Purcell)
- AS WRITTEN: "Please post the minutes for Board of Directors Meetings:
2017-11-19, 2017-12-15"
Tabled as the minutes have been posted.
====
EMERGENCY ITEMS
No items
====
NEXT MEETING FEBRUARY 23, 2018 DALLAS MAKERSPACE, 19:00
| Status | Item Description | Responsible Party |
|---|