Date

 

Location

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

Attendees

In Person: Julie Harris James Henningson Jack Smith 

Online: John Fabrycki Justin Walker 

Members: Tim, Josh, Alex, Art, John, JasonH, Jayson, Burt, Vincent, Kate, Anna, Max, Paul, plus a few stragglers

Call to Order 

19:04

Prior Minutes

2023-03-07 Board Emergency Meeting

2023-03-01 Board Meeting

MOTION: Approve Prior Minutes

Vote:

  • For: Unanimous
  • Opposed: None
  • Abstained: None

Financial Statement

Income64k revenue (62k members, 2.4k other)
Expense82k expenses (includes 2 rent payments)
Net-17 net (overall positive if 2nd rent wasn't included)

honorariums 1700 paid (34 classes), 550 donated (11 classes)
45 total classes

Any progress on the investment?
Yes, formal request put into vanguard, it will take 3-5 days


Committee Minutes

No Minutes Found:

  • 3D
  • Animatronics
  • Automotive
  • Ceramics (Meeting minutes existed w/ no content)
  • GlassWorks
  • Jewelry
  • Laser
  • Motorsports
  • Vector

Minutes reviewed:

  • Blacksmithing (3/21) wants 2 fire extinguishers and has ideas for purchases that may come to a committee vote soon.
  • Creative Arts (3/5)
  • Digital Media (2/16)
  • Electronics (3/15) voted to keep Art as chair
  • Machine Shop (3/25)
  • Metal Shop (3/4) Looks like a good agenda, didn't see any votes
  • Printmaking (2/4)  Steamroller event 4/29
  • Science (3/19)
  • Woodshop (3/27)  Votes for Lathe tools

Member Recognition

The BoD recognizes and thanks Britton Burt and his team of merry volunteers (TSky, Patrick, Dan, etc) for their excellent updates to Source and Woodshop!

The BoD recognizes Jack Smith , John Nguyen , and James Henningson for promoting DMS at the TCC Makercon last week. (good event and good cross-maker networking)

The BoD recognizes Vincent, Julie, Alan, and a couple others that were able to help Max and do cleanup.

The BoD recognizes Joshua Freedman and Justin Walker Adam Barrow for recent calendar updates, making it more deploy-able and getting pictures working

Consent Agenda




New Business

Submitted By

Agenda Item Title

Problem

Solution

Relevance

Pulled from Consent

Moved By

Seconded By

For

Against

Abstain
Jay Phelps Approve quote from RDRC for quarterly HVAC maintenance Required by lease and to provide reliable facility HVAC As previously discussed with the board this is a lease obligation and generally needed to ensure we have reliable HVAC year round for our facility.

Jay with several of the DMS SME's on this matter and our current vendor and obtained a quote based on a final set of requirements as documented in the agreement.  Total Deal Value (TDV) is over $2,000 and requires board approval. 

Quote and document for a one year commitment, with no cancel penalties, was shared via email. If signed the final version will be stored on the appropriate G-Drive share.
provide reliable facility HVAC and satisfy lease agreement no Justin Walker Justin Walker James Henningson James Henningson Jack Smith Jack Smith, Julie Harris Julie Harris, John Fabrycki John Fabrycki
Julie Harris Remove Online Meeting Requirement The pandemic is over, Google Meet won't record currently and the requirement is an unnecessary burden for volunteer chairs.
At the 8/6/20 board meeting, the board voted to require committee chairs to post an online meeting link and record meetings due to the pandemic.  The pandemic has ended and our version of Google Meet will not record meetings.  Because the pandemic is over, while helpful, this requirement is an unnecessary burden for chairs.  It is also a source of conflict when a chair experiences technical difficulties.  Chairs are encouraged to continue to post an online meeting link to generate interest and participation in the committee but this will no longer be a requirement.

https://dallasmakerspace.org/wiki/Board_of_Directors_Meeting_20200806#Online_Meeting_Requirement 		Volunteers no James Henningson James Henningson Justin Walker Justin Walker Jack Smith Jack Smith, Julie Harris Julie Harris, John Fabrycki John Fabrycki
Julie Harris Jewelry Needs More Space The lapidary SIG has grown - Jewelry is adding a gem cutting software on the jump server and has purchased faceting machines. Give Jewelry the unused space on the western end of Jewelry to facilitate lapidary expansion.  This area is approximately 10x15 feet with a corner clipped off to maintain easement for the walkway.  Refer to the layout below.  The committee meeting minutes have been posted here:

https://dallasmakerspace.org/wiki/Jewelry_Committee_Meeting_20230314

MOVE TO TABLE: Justin
Aye: Unanimous
Jewelry Committee no
Julie Harris Ceramics Needs More Space Ceramics has grown as a committee and provides a significant benefit to Dallas Makerspace. The current space is small and more space is needed to accomodate classes. Give ceramics more space with the understanding it may need to be taken away while expansion work is being done.  

MOVE: to approve as written: James
2nd: Julie
Aye: John, Justin
Nay: Jack ('as written does not apply because it's not written... and needs a drawing')
Ceramics Committee no James Henningson James Henningson Julie Harris Julie Harris John Fabrycki John Fabrycki, Justin Walker Justin Walker Jack Smith Jack Smith
Julie Harris Wood Shop Violation A member continued to use wood shop after being banned from wood shop for safety violations. MOTION: To Expel Donald Hanson for Woodshop Violations
Moved: Julie
2nd: James
Aye: Unanimous
Nay: James
Safety, Rules no Julie Harris Julie Harris James Henningson James Henningson Justin Walker Justin Walker, Jack Smith Jack Smith, John Fabrycki John Fabrycki
Julie Harris Approve D&O Insurance D&O insurance is needed to continue to run the organization Approve $7K for D&O insurance.  The actual amount will be slightly lower + credit card fees. The organization won't continue to exist without D&O insurance no Justin Walker Justin Walker James Henningson James Henningson Julie Harris Julie Harris, Jack Smith Jack Smith, John Nguyen John Nguyen
Art Givens Chair election for Electronics Art Givens was elected chair. Approve Art Givens as chair of Electronics.
 		Committee chair elctions no Justin Walker Justin Walker James Henningson James Henningson Julie Harris Julie Harris, Jack Smith Jack Smith, John Fabrycki John Fabrycki
Julie Harris Clarify Retirement Discount The current wording for the retirement discount is vague The current wording can be found here:

https://source.dallasmakerspace.org/display/RULES#RulesandPolicies-CurrentRateSchedule

Clarify that the retirement rate is for people who are eligible to receive full social security retirement benefits.  Currently the retirement age is 67.  Members must show ID that shows their age in order to receive a discount.
Reduce confusion. no Justin Walker Justin Walker James Henningson James Henningson Jack Smith Jack Smith, John Fabrycki John Fabrycki, Julie Harris Julie Harris
Julie Harris Lathe Equipment Tools are needed for lathe students Purchase a tool box with tools and supplies for each lathe for use during lathe classes.  Each tool box will cost approximately $500 and there are 4 lathes for a total of $2,000.  Tool boxes will be kept locked up so they will be ready for classes.  This was approved by wood shop, minutes can be found here:

https://source.dallasmakerspace.org/display/WOOD/2023-03-27
Education no Justin Walker Justin Walker James Henningson James Henningson Jack Smith Jack Smith, Julie Harris Julie Harris, John Fabrycki John Fabrycki


lapidary_expansion


Emergency Business


COMPRESSOR

The compressor quotes have arrived from Tim. This would be a 20hp rotary screw compressor with variable freq drive, new tank, new dryer, fully supported out of the gate)

We would need to install it.  Tim researched other companies as well (quincy, atlas copo, ingersol rand, kaiser, etc)

Service work will require oil change once per year and cleaning of pre-filters as needed.

Unit has several safety's built in (high oil temp, low oil temp, etc)

Unit is quiet at 70dB

Delivery time expected to be 10-15 weeks.

MOTION: To Approve up to 15k for the purchase of a new compressor

Vote:

Motion: PASSED


Automotive Rules

The new lease has explicit rules about what is allowed in automotive.  The general space rules need to be upgraded to include these new automotive rules.

ACTION: Update the Rules

Pre-approved by the BoD

MOTION: To change the standard rules and policies to match the lease.

Vote:

Motion: PASSED



<< BoD entered brief period of non-public session to review disciplinary action >>



Next Meeting - TBD from next BoD


Closing

MOTION: To Close

Vote:

Motion: PASSED

Closed at 20:00