Resolution:

Whereas the 2025-2026 DMS Board has more quality proposals that can be addressed
with the DMS current cash position, the 2025-2026 DMS Board chooses to implement a
Board Rule regarding the submission of proposals for consideration of a Board vote to
allow for review, questions, prioritization, etc.

Motion to adopt a Board Rule:

For any request that requires Board approval, whether it is a cash or non-cash request,
a written proposal must be submitted 48-hours ahead of the working session/board mtg
it is to be considered. The proposal should be submitted to
[email protected].
The proposal should include, at a minimum:
Background
Request - monetary and non-monetary cost
Activation Considerations, if an event
Benefits which might include member satisfaction, operational efficiencies, new member
acquisition, etc.
Risks

Exceptions can be made to this rule by a two-thirds vote of the Board.

This Board Rule does not affect the submission of Emergency Requests. Those
requests will be considered in the Emergency Business section of the Board Agenda,
and the emergency reason will need to be justified.

This Board rule will terminate the last day of service of the 2025-2026 Board.

The Board instructs the Secretary to develop a new section in the rules for placing these
Board Rules.

The Board instructs the Vice President of Internal Affairs to communicate this Board
Rule to all Committee Chairs.

The rules regarding DMS Outside Events have been abused, in some cases. Scarce
resources (meeting rooms in North Lobby on weekends, in particular) have been
scheduled many months in advance. The following is a motion to clarify this potential
issue.

Motion to modify the rules regarding Outside Events
Outside Events, point 11 (new) shall be added to include “Outside events shall be
scheduled no more than six months in advance”
11.a An exception to this limitation made be made by the Board of Directors, or
their designee.

The Board instructs the Secretary to update the rules on Source

The rules of DMS do not match how committee chair elections are done in practice.
The following is a motion to bring the rules into alignment with practice.
Motion to modify the rules regarding chair elections
Chair Election, point 1.a. shall be changed to “within six months of the prior chair
election”
Chair Election, point 1.c (new) shall be added to include “Chair Elections should be
noted in calendar events and should be posted no less than two weeks ahead of the
Committee Meeting when elections will be held”

The Board instructs the Secretary to update the rules on Source