Date
Location
1825 Monetary Lane #104, Carrollton, TX 75006
Google Meet
- ID: https://meet.google.com/bdi-itpp-yxm
- Phone Number: (US) +1 617-675-4444, PIN: 625 741 483 4617#
Attendance
Board:
Present:
Absent:
NONE
Other:
- Kevin Oliver
- Jay Phelps
- Max Locke
- others
Call to Order
James Henningson 19:05
Prior Minutes
2024-04-26 Board Meeting Minutes [Approved]
2024-05-06 Board Meeting Minutes (Special) [Approved]
MOTION: Approve Prior Minutes
- Proposed: James Henningson
- Seconded: Thomas Fagan
Vote:
- For:
- Opposed: none
- Abstained: none
Financial Statement
| Income | |
|---|---|
| Expense | |
| Net |
Financial information was not presented
Member Recognition
The BoD recognizes the following and thanks them for their service.
Old Business
Phase I Buildout Status - Complete and final Phase I budget and potential motion to approve
James Henningson indicated that the most recent bids were just received and the BoD would have to discuss at a later date
New Business
|
Submitted By |
Agenda Item Title |
Problem |
Solution |
Relevance |
Pulled from Consent |
Moved By |
Seconded By |
For |
Against |
Abstain |
|---|---|---|---|---|---|---|---|---|---|---|
| Max Locke | Reappoint Jay as CTO | DMS needs a CTO for the 2024-2025 Board year | Motion to reappoint Jay Phelps as CTO | DMS needs a CTO | no |
Thomas Fagan
|
Julie Harris
|
Thomas Fagan,
Julie Harris,
kia khadem,
James Henningson
|
||
| Max Locke | Reappoint Jason as Treasurer | DMS needs a Treasurer for the 2024-2025 Board year | Motion to reappoint Jason Harner as Treasure | DMS needs a Treasurer | no |
Thomas Fagan
|
Julie Harris
|
Thomas Fagan,
Julie Harris,
kia khadem,
James Henningson
|
||
| Max Locke | Reappoint Kevin as Chief Legal Counsel | DMS needs a Chief Legal Officer for the 2024-2025 Board year | Motion to reappoint Kevin Oliver as Chief Legal Officer | DMS needs a Chief Legal Officer | no |
Thomas Fagan
|
Julie Harris
|
Thomas Fagan,
Julie Harris,
kia khadem,
James Henningson
|
||
| Max Locke | Motion to amend the DMS rules - honorarium and Directors | DMS rules need adjusting |
Change the rules to clarify language around honorarium and Directors
Motion to amend the DMS Rules
Original: For the duration of their term, no Director may accept personal payment for honorarium.
Proposed: For the duration of their term, no Director may accept honorariums directly from the Dallas Makerspace.
***
Through discussions, the original intent was to restrict honorariums paid by DMS, not direct pay from attendees
Board directs the Secretary to amend the DMS rules in Source
|
As best as it can, DMS needs clear rules in order to properly run | no |
James Henningson
|
Thomas Fagan
|
Thomas Fagan,
Julie Harris,
James Henningson
|
|
kia khadem
|
| Max Locke | Motion to amend the DMS rules - honorarium attendance minimums | DMS rules need adjusting to reflect the needs of certain DMS training |
Change the rules to provide an exception to the honorarium attendance rules, for certain DMS classes
Motion to amend the rules by adding the following under:
Honorarium Payment Policies
4. For all honorarium classes 3 attendees are required to receive honorarium
Addition:
4.1 Upon request by the Committee Chair, the Board may approve an exception for this class attendance minimum if the 1) class size is limited because of access to tools, 2) safety in nature, 3) required for tool access, AND 4) in high demand.
This exception does not require the Chair to fully or even partially implement the exception.
Board directs the Secretary to amend the DMS rules in Source
|
As best as it can, DMS needs appropriate rules in order to best serve its Members | no |
James Henningson
|
Thomas Fagan
|
Thomas Fagan,
Julie Harris,
kia khadem,
James Henningson
|
||
| Max Locke | Question to Britton Burt | Burt needs to request an exception to the rules as discussed above | Burt question/request | need a request to make an exception | no | |||||
| Max Locke | Woodshop Safety and Orientation Honorarium Exception | Woodshop has made an exception request for WS&O to attendance and honorarium minimums |
Provide an exception to the honorarium attendance rules for the Woodshop Committee for Woodshop Safety and Orientation (WS&O)
Motion to grant the Woodshop Committee an exception for their Woodshop Safety and Orientation class to the minimum attendance limitation for honorarium of 2 attendees
***
Woodshop is a big driver of DMS membership.
WS&O is required for a new member to utilize most of the woodshop.
There has been a continuous shortage of WS&O class offerings for a whole variety of reasons, but primarily teacher shortages.
One reason for the teacher shortages is the honorarium minimums for such small classes.
This exception will better position the Woodshop Committee to deliver more WS&O classes.
WS&O meets the 4 criteria outlined in the rules.
If fully implemented, this exception will result in a direct DMS cash outflow of $~5K per year. (@ ~2 classes a week)
|
need Board action to grant an exception | no |
|
James Henningson
|
Thomas Fagan,
Julie Harris,
kia khadem,
James Henningson
|
||
| Max Locke | Reappoint James as President | DMS needs a President for the 2024-2025 Board year | Motion to reappoint James Hennington as President | DMS needs a President | no |
Thomas Fagan
|
Julie Harris
|
Thomas Fagan,
Julie Harris,
kia khadem,
|
James Henningson
|
|
| Max Locke | Discussion to set next board mtgs | June forward, Board meetings have not been set |
Proposed dates for discussion
(all on Wednesday)
June 12th
July 10th
Aug 21st
Sept 18th
Oct 16th
Nov 13th
at 7:00 PM
|
required to have monthly Board mtgs | no | |||||
| Max Locke | Discussion to set recurring items on future Board Mtg Agendas | Board and member communication could be improved |
Proposed that in addition to our current Financial Statements section, we add the following to a Recurring Agenda Items of the monthly Board agenda:
1) Monthly Member Add and Drop Summary
- membership is currently a key element of DMS cash flow and funding of the buildout
2) Committee Status Summary
- to help ensure the Board is aware of whether Committees are staying in compliance with DMS governance
3) Build Out Status
- members and committee chairs are curious in regards to buildout status, timing, impact on facilities, etc.
|
Improved communications and understanding | no | |||||
| Max Locke | Change the Current Rate Schedule from Retired to Senior | Retired is sometimes difficult to define and verify |
Modify the rules to change Retired to Senior in the Rate Schedule
Motion to amend the rules:
Current Plan Name and Notes
Student/Retired/Veteran/Disabled
This rate is for members who qualify under one of these three categories: in school, retired, veteran, or disabled (with Social Security Benefit Verification Letter). Please contact [email protected] to find out if you qualify. Eligible for voting rights after 90 days, see Voting Rights.
Proposed Plan Name and Notes
Student/Senior/Veteran/Disabled
This rate is for members who qualify under one of these four categories: in school, senior (65 years of age or older), veteran, or disabled (with Social Security Benefit Verification Letter). Please contact [email protected] to find out if you qualify. Eligible for voting rights after 90 days, see Voting Rights.
"Retired" will be added to the grandfathered list.
Board directs the Secretary to amend the DMS rules in Source
|
Better aligns rate plans with membership | no |
Julie Harris
|
kia khadem
|
Thomas Fagan,
Julie Harris,
kia khadem,
James Henningson
|
||
| Max Locke | DMS Carbon Fiber Policy | Been questions about DMS policies on working with carbon fiber |
Motion to adopt rules on carbon fiber at the DMS level
Working with Carbon Fiber and Fiberglass materials has been shown to risk long term health issues, particularly from exposure to particles ~5um in size with a ~3:1 aspect ratio. (Called WHO-fibers because of the assessments by the World Health Organization)
For this reason, the milling, cutting, sanding, or processing of cured resin with Carbon Fiber and/or Fiberglass materials requires a safety plan approved by the Board of Directors, and a supporting committee to house the operation. To be successful, the safety plan must at a minimum address personal and space protections for the WHO-fibers. Additional Information: As of the approval of this policy, there is currently no safety plan in place to support operations on cured Carbon Fiber and/or Fiberglass material. Board directs the Secretary to amend the DMS rules in Source
|
Clarity of the rules | no |
|
Thomas Fagan
|
Thomas Fagan,
Julie Harris,
kia khadem,
James Henningson
|
Emergency Business
Julie Harris brought some issues with Laser PCs, but no motion was made
MOTION:
- Proposed:
- Seconded:
Vote:
- For:
- Opposed:
- Abstained:
Motion:
Motion to Close
Motion to Close:
Proposed: James Henningson
Second: Thomas Fagan
19.47
Vote:
- For: Unanimous
- Opposed:
- Abstained:
Next Meeting
