Date

19:00


Location

1825 Monetary Lane #104, Carrollton, TX 75006

North Lobby


Google Meet


Attendance 

Board:

Present:

Absent:

    • NONE

Other:       Jay Phelps Kevin Oliver Max Locke Jason Harner 

    • others

Call to Order 

7:03 James Henningson 

Prior Minutes

2024-12-11 Board Meeting Minutes [Approved]

MOTION: Approve Prior Minutes

Vote:


Member Recognition

Logistics Team

New IT volunteers

Project Storage Team

Christmas Party Team

Recurring Items


Financial Statement





Income
Expense
Net


Discuss Finance related items.  See below

Month: December

Revenue: 80K

Expenses: (77K)

Net Income: (3K)

Reconciling items/Timing Related Items/Unusual Items:

Major Items: Several Repairs



New Membership - Add/Drop, Tours, New Membership Class

Targets are WHMCS-based

Target WHMCS count is ____________

As of 1/22/25 @ 5:00 PM, membership count is at 2,044

As of 12/11/24 @ 5:00 PM, membership count is at 2,000

As of 11/13/24 @ 5:00 PM, membership count is at 1991

As of 10/16/24 @ 5:00 PM, membership count is at 1971

As of 9/18/24 @ 5:00 PM, membership count is at 1957

As of 8/21/24 @ 5:00 PM, membership count is at 1942


Tours:

Turnout

Tour Guides

James Henningson 


New Member Class:



Buildout Status

James Henningson  - Buildout - Phase I Status

UPDATE:

General Phase I

Automotive

Digital Media

Woodshop - Lathe Room

General Phase II


MOTION: <required motions, if any> 

<insert reference to motions, if required>

VOTE:

Committee Review/Business

CommitteeMeeting DateElection DateD&O AssignedLast D&OComments
3D Fab1/5/2412/1/24James

Animatronics1/5/258/4/24Max

Automotive12/15/244/14/24Kia
Kia to follow up on getting meeting notes updated
Blacksmithing1/15/24
Kia
Kia to follow up on getting meeting notes updated
Ceramics1/7/2510/2/24Jay

Creative Arts1/5/2411/3/24Jason
had meeting 1/5/25 - no notes
Digital Media1/5/258/4/24Thomas

Electronics11/20/2411/20/24Kevin
attendance levels?
Glassworks12/4/245/1/24Julie
when was last election
Jewelry1/14/2510/8/24Jason

Laser1/13/2511/18/24Jack

Machine Shop12/28/2410/26/24Jay

Metal Shop12/7/2411/2/24Thomas

Motorsports9/12/245/9/24James
???
Printmaking12/7/246/11/24Max
had mtg in January, but notes not uploaded. recently had election but notes not posted
Science1/9/2512/29/24Max

Vector12/15/2411/21/24Jack

Woodshop1/21/257/22/24Julie

Any Committee actions required?

automotive, blacksmithing - Kia


***

MOTION: Motion to confirm the following Committee Chairs:

Britton Burt - Laser

Yieu Chyan - Science

Art Givens - Electronics


Vote:

Board directs the CTO to execute the Chair Transition Checklist for these Chairs, as needed


***

MOTION: Motion for the following Committee business or any committee updates


Automotive Funding Request - Lift Move <see item below>

Automotive Funding Request - 2nd Lift <see item below>

Jewelry Welder repair and Upgrade <see item below>

New Business

Submitted By

Agenda Item Title

Problem

Solution

Relevance

Pulled from Consent

Moved By

Seconded By

For

Against

Abstain
Max Locke Phase I Auto Lift Move Old lift needs to be moved to the new automotive area Motion to approve a maximum of $1,750 to support the move of the old automotive lift to the new automotive area

Open questions:
1) Foundation/ lift guarantee with potential slab support issues.  Required approval by landlord?
2) Space allocation in new automotive v blacksmith allocated space
3) other costs? Is this the complete cost?
Required to complete automotive move no kia khadem kia khadem James Henningson James Henningson kia khadem kia khadem, James Henningson James Henningson, Julie Harris Julie Harris, Jack Smith Jack Smith, Thomas Fagan Thomas Fagan
Max Locke Feedback Regarding Proposed Rate Increase Based on increased in rent, electricity, and insurance, a rate is needed to align DMS expenses with revenue 15 MINUTE COMMENTS FROM FLOOR
Seek feedback from Members on the proposed rate increase.
Overall feedback section will be limited to 30 minutes
Each person wishing to speak will be limited to 3 minutes
Feedback will alternate between people speaking in favor and those opposed.
Important the Board obtain Member feedback no
Max Locke New Auto Lift (2nd Lift) Plans call for a second lift in new automotive ITEM DISCUSSED:
Discuss proposal submitted by Automotive.
No vote for second lift will be taken, but this will help ensure all remaining questions are asked and answered.
Open questions:
1) Foundation/ lift guarantee with potential slab support issues.  Required approval by landlord?
2) Space allocation in new automotive v blacksmith allocated space
3) other costs? Is this the complete cost?
Need to put a second lift to a vote no
Max Locke Project Storage Authorization Extension The Board's original approval to re-open project storage expired 1/15/25 Motion to extend project storage authorization until 3/15/2025 under the same guidelines as the orginal approval DMS needs project storage no kia khadem kia khadem James Henningson James Henningson kia khadem kia khadem, James Henningson James Henningson, Julie Harris Julie Harris Jack Smith Jack Smith, Thomas Fagan Thomas Fagan
Joseph Lahoud Jewelry Laser Welder Repair/Upgrade Poor optics on laser welder and no video output making it challenging to teach TABELED PENDING ADDITIONAL INFORMATION REQUEST - 
Replace the current binocular optics on the laser welder with a new trinocular type that includes a video display. The Jewelry Committee would be willing to split the $3700 cost through department donations and or fundraising if necessary.   https://laserstar.net/product/microscope-evs5-leica-clearview-system-15x-scope-camera-monitor-kit/
Replacement of these optics will make operating the machine safer, more accessible to people with vision issues and enable visual teaching on the machine with the use of a video display. no



Emergency Business

MOTION: NONE

Vote:

Motion:



Closed Session or Meeting Close

MOTION: To move to closed session to discuss legal and disciplinary items, if required

Vote:



Next Meeting