Date

 

Location

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

Call to Order 

19:01

Prior Minutes

2023-03-29 Board Meeting


MOTION: Table approval of prior minutes

Vote:

  • For: Unanimous
  • Opposed: None
  • Abstained: None

Motion: PASSED

Financial Statement

Income
Expense
Net



Committee Notes

Committee Minutes LinkObservation Notes
3D Fabrication Meeting-2023-4-02Good Notes on Source. No BoD pass-ups noted
AnimatronicsNo meeting notes
Automotive Meeting-2023-05-04Elect Jason as Chair
Blacksmithing Meeting-2023-03-21Anvil purchase coming
Ceramics Meeting-2023-05-02Shelves, TV, Chairs, and other minor purchasing.
Creative Arts Meeting-2023-05-07Mark Reynolds remains chair
Digital Media Meeting-2023-03-23Good Notes on Source. No BoD pass-ups noted
ElectronicsNo meeting notes
GlassworksNo meeting notes
Jewelry 2023-05-09 Meeting notesGood Notes on Source. No BoD pass-ups noted
Laser Meeting 2023-04-20Chiller purchase, new Thunder bed purchase
Machine Shop Meeting-2023-04-22Tim re-elected Chair
Metal Shop Meeting-2023-05-06Good Notes on Source. No BoD pass-ups noted
MotorsportsNo meeting notes
PrintmakingNo meeting notes
Science 2023-04-16 Meeting notesFume hood, Rocket in parking lot
VectorNo meeting notes
Woodshop 2023-05-15Good Notes on Source. No BoD pass-ups noted



Member Recognition

The board would like to recognize Ken Purcell for running the election and Kevin Oliver for help with legal issues.

OLD BUSINESS

  • Jewlery Space Policy

MOTION: Motion to table jewelry space policy due to lack of updates.

Vote:

  • For: Unanimous
  • Opposed: None
  • Abstained: None

Motion: PASSED

BOD Open Action Items

  • Update Rules from Lease

  • Update Ceramics Space usage Plan

  • Update Retirement Age policy

  • Create Chief Legal Officer description

Consent Agenda




New Business

Submitted By

 Jason Harner

Agenda Item Title

 First Annual MakerKhana

Problem

 Increase engagement, improve volunteerism and foster community within the DMS Automotive /Motorsports community, which has historically lacked engagement.

Solution

 Requesting board support and funding for an automotive/motorsports focused open house tentatively dubbed "Makerkhana"

Goal is to create 3 teams which would design and build small, low-speed drifting appliances (think Razer Krazy Kart, Drift Trike, small go-kart, mobility scooter, etc). Participation structured to encourage and enable new members, skilled existing motorsports and metal shop volunteers would assist in the design and construction where necessary. Current volunteers include: (Paul- Solidworks, Cooper - Welding, Max - Sheetmetal/Plasma, Jason- Powder coating/hype, etc). Other active automotive folks have expressed enthusiasm.

Plan would be to kick off in May, two committee workdays + Thursday motorsports meetings + one build weekend before an open house style event in July. Event in July would have a drifiting exhibition event to showcase the builds with a coned area from ramp to ramp in the parking lot. Would like to additionally grill burgers/dogs, have kind of an automotive culture type event, showcase our racecar/give tours/etc. Extra credit would be to have outreach to car clubs and have a car show as well. 

General rules for safety would be established. Currently thinking: Size 3'x3'x4', mechanical limit of 20mph, verified. Snell/FIA helmets required (we will provide), some appropriate noise limit. 

Participants would be required to attend two automotive workdays or  volunteer an equivalent amount of time to the auto committee. Goal is a cleaner, more functional workshop. 

PR Campaign talk/discord/instagram posts. Tie-in simulator event. Open to other ways to build engagement. 

Budget: Roughly $500 in material each for 3 teams, expect >50% recovery by selling karts at the end. $100 for cones. $100 for food. Scrounge speakers/fog machine/lasers/etc. Total cost <$2000. 
 

Relevance

 Making, learning and building community, everything we're about baybeeeee.

Moved By

Seconded By

For

Against

Abstain

Submitted By

 Jay Phelps

Agenda Item Title

 WS/MS electrical work - $2,600+

Problem

 We need to add 230v electrical drops to MS/WS

Solution

 The WS and MS need additional 230v drops for bandsaw and welder use. Board approval has been delayed by the election and the current quote for $2,600 may no longer be honored so I'd like approval for up to $3,000 to get this moving forward and not require another discussion.

This work has been aligned with the future expansion moves so that it will benefit the relocated areas; i.e. Randy and Burt have done their best to future proof it.

Relevance

 Aligns with WS and MS equipment needs for teaching and general use + future proofed for expansion plans

Moved By

Seconded By

For

Against

Abstain

Submitted By

 Jayson Woods

Agenda Item Title

 Smart Whiteboard for classroom

Problem

 not all classrooms have tvs in them

Solution

 we should get this smart whiteboard for that classrooms that do not have tvs. it would be helpful to teachers because they can have more interactive classes. It can be set on rollers so it can be moved from classrooms to classroom. it can do conferencing from the whiteboard it's self.
Price would be  $4,000

https://vibe.us/lp/smartboard/?tw_source=google&tw_adid=649886130434&utm_source=google&utm_medium=paid&utm_campaign=&utm_content=150402650070&utm_term=smart%20whiteboard&vibe_cam=&vibe_grp=150402650070&vibe_cid=19743665169&vibe_gid=150402650070&vibe_adid=649886130434&hsa_acc=2542539992&hsa_cam=19743665169&hsa_grp=150402650070&hsa_ad=649886130434&hsa_src=g&hsa_tgt=kwd-148960350&hsa_kw=smart%20whiteboard&hsa_mt=e&hsa_net=adwords&hsa_ver=3&gclid=CjwKCAjwjMiiBhA4EiwAZe6jQxB8jH53m8iLwuUcZquNY47xcz9gBFb0ZrqvyIRCReWQaoawXh-80BoCPp8QAvD_BwE

Relevance

 help promote from classes

Moved By

Seconded By

For

Against

Abstain

Submitted By

 Jay Phelps

Agenda Item Title

 Ice/Water dispenser and/or maintain existing ice machine

Problem

 Existing ice machine does not meet all user needs and needs maintenance

Solution

 I've obtained an estimate for cleaning the existing machine as well as a quote from a dispenser vendor and want to discuss either pursuing one or the other option or even both with the board.

Relevance

 Provide a great environment for education and making!

Moved By

Seconded By

For

Against

Abstain

Submitted By

 Jay Phelps

Agenda Item Title

 Budget/plan for a newer AED and/or training

Problem

 The existing AED is owned by DMS and an old model

Solution

 Discuss the need for a newer model, potentially as a leased fully serviced model vs an owned, pay as you go approach.

Also discuss the cost and training option and if that makes any sense given our environment.

Relevance

 Providing a safe environment for education and making.

Moved By

Seconded By

For

Against

Abstain

Submitted By

 Jay Phelps

Agenda Item Title

 Contract with WLAR for auction services

Problem

 We need an auction house to handle our auction

Solution

 I've met onsite with Warren and think they are a good fit for our needs and situation.  I've circulated their contract with our legal rep and board and recommend we agree to their terms and contract with them.

Relevance

 Clearing out old items in a fiscally prudent way to further our education efforts

Moved By

Seconded By

For

Against

Abstain

Submitted By

 James Henningson

Agenda Item Title

 Appoint Officers

Problem

 The new board needs to officially appoint its officers.

Solution

 Appoint the following:
CTO - Jay Phelps
CFO -  Jason Harner
President - James Henningson
COO - TBD
Secretary - TBD* state required

Relevance

 Some positions are required by the state, the others are necessary for continuity of the business.

Moved By

Seconded By

For

Against

Abstain


New Business


MOTION: Motion to confirm officers:

Julie Harris  - Secretary

Jayson Woods  - VP

John Fabrycki  - COO

Jason Harner  - Treasurer

James Henningson - President

Jay Phelps - CTO

Vote:

  • For: Unanimous
  • Opposed: None
  • Abstained: None

Motion: PASSED


MOTION: Motion to approve MakerKhana proposal that was made by Jason Harner as written.

Vote:

  • For: Unanimous
  • Opposed: None
  • Abstained: None

Motion: PASSED


MOTION: Motion to approve Jay Phelps request for electrical as written.

Vote:

  • For: Unanimous
  • Opposed: None
  • Abstained: None

Motion: PASSED


MOTION: Motion to table request for smart whiteboard that was proposed by Jayson Woods .

Vote:

  • For: Unanimous
  • Opposed: None
  • Abstained: None

Motion: PASSED


MOTION: Motion to promote ice as a valuable amenity to Dallas Makerspace and allow CTO and COO to provide.

Vote:

  • For: Unanimous
  • Opposed: None
  • Abstained: None

Motion: PASSED


MOTION: Motion to table Jay Phelps proposal for AED - Jay Phelps to send more information.

Vote:

  • For: Unanimous
  • Opposed: None
  • Abstained: None

Motion: PASSED


MOTION: Motion to approve Jay Phelps proposal for auction service as written.

Vote:

Motion: PASSED

Emergency Business

MOTION: Motion to revoke David McPherson's invitation to return due to code of conduct violation.

Vote:

  • For: Unanimous
  • Opposed: None
  • Abstained: None

Motion: PASSED


Next Meeting