Updated 11/26/24 8:30 PM
1. Purpose
These policies lay out the rules for use and administration of various forms of Project Storage at the Dallas Makerspace which specifically excludes personal storage. Storage is a precious commodity and Logistics has implemented rules to ensure that the next storage spot is always available for anyone that needs it. The expectation for projects utilizing storage is that Members are routinely at the space and regularly working on a project. While Logistics endeavors to enforce these rules with uniformity, they are ultimately conducted at Logistics’ discretion – this is to strike a balance between accommodating the needs associated with each project, making project storage available for members equally, and minimizing the administrative burden for Storage Volunteers.
2. Definitions
A. Logistics Chair: The chairperson of the Logistics Committee or their designated representative
B. Storage Volunteer: a person appointed by the Logistic Chair to administer and enforce these storage rules on a daily basis.
C. Project: Any materials, supplies or other items used by a Member will working on a project.
I. Excluded Project Items: Tools, toolboxes, other non-project related materials, etc.
D. Project Storage: Generic term for the four types of storage available in the work shop:
I. Shelf Storage: Storage locations on and beneath warehouse shelves;
II. Vertical storage: storage space for sheet goods, slabs and long boards; each space is defined by the orange dividers.
III. Floor storage: storage space under the tables
IV. Table storage: occurs when an assembly table is used for both assembly and storage.
E. Storage Card: Required for all use of storage, provided by DMS, must be filled out legibly and accurately.
F. Pre-Disposal Area: an area intended for temporary storage of projects that have remained in project storage beyond the projected finish date (as defined below), secured from the members and available to the Logistics Chair and his designees.
3. Using Storage
A. General / All Storage
I. Project Storage is intended for Member use only while working on a Project. Committee use is not allowed.
II. Project Storage is in a valid storage location: South Workshop. Locations open to Project Storage. Locations not identified as “open” shall not be used. If open storage locations “fill up,” the Storage Volunteers will open up more storage shelves.
III. Member fills out a colored Storage Card. Only cards issued by the Storage Volunteers may be used. Each card MUST be completed fully and legibly.
IV. Member selects an available spot appropriate for the current size of the project. As the project expands, you may relocate the project to a larger space if it is available by moving both the project and the existing card. Projects that are unreasonably small for the area will be relocated to a smaller space without notice.
V. Member does not store your project such that it cannot be moved or presents a hazard to others. Projects that interfere with ordinary movement around the facility will be relocated without notice.
VI. Member shall remove the project from Project Storage on, or prior to the projected finish date (as defined below) on the Storage Card or obtains an Extension. Any project remaining in storage past the projected finish date, without an extension, will be subject to immediate relocation to the pre-disposal area.
VII. A Member may obtain a new card for Project Storage of the same type three (3) days after the previous card has expired.
VIII. These rules apply to use of the storage space. Nothing in the rules is intended to prevent a member from actively working on a Project in the DMS facility.
B. Shelf Storage
I. Member fills out a colored Storage Card, including a projected finish date not more than 30 days from the start date.
II. Member Inserts the Storage Card into the envelope for the slot
III. Member does not occupy more space than currently required for the Project.
IV. The Member may expand the space as needed, provided there is sufficient space adjacent to the current space. Or, if the adjacent space is unavailable, the Member may relocate the project to a larger space, using the same card originally issued.
V. Each Member may use only one shelf storage space at a time.
C. Vertical Storage
I. Members fills out a Storage Card, including a projected finish date not more than 14 days from the start date.
II. Insert the Storage Card into the envelope for the slot
III. Each Member may use only one vertical storage space at a time.
D. Table Storage
I. Tables are not storage space. No project may be left on a table for more than five (5) hours, unless the member is present in the DMS facility. After 5 hours, all projects must be returned to storage or removed from the premises before the member leaves the facility.
II. Projects left on the table beyond the permissible time are subject to being relocated to the pre-disposal area.
III. Exception: projects that require storage on a large flat area (such as epoxy pours) may be stored on the two assembly tables in the southeast corner of the work space designated for that purpose. These projects require a Storage Card with a projected finish date of not more than 14 days.
IV. The Storage Volunteers may designate additional table storage space, as it becomes necessary.
E. Floor storage
I. Floor storage is prohibited except in the following limited situations: glue ups too large for shelf storage; projects with a wet finish, and projects too large for shelf or vertical storage. Members must obtain permission from the Storage Volunteers before utilizing Floor Storage for any other purpose. Contact a Storage Volunteer or [email protected]
II. When moving work from shelf or vertical storage, into floor storage, Clearly label the back of the Storage Card with a projected finish date and time when work will be returned to its primary storage place.
III. Floor storage for glue ups is limited to 24 hours.
IV. Floor storage for wet finish is limited to 48 hours.
V. Projects may use floor storage more than once, as necessary.
VI. Moving a project into floor storage does not extend the storage period beyond the original projected completion date.
VII. Floor storage for oversized projects must have a Storage Card attached with a projected finish date of not more than 30 days. The preferred area for oversized projects is along the southern walls of the work space.
VIII. Projects left on the floor beyond the permissible time are subject to being relocated to the pre-disposal area.
4. Extensions
A. Requests for extensions beyond the projected finish date must be made to a Storage Volunteer or to [email protected].
B. A pending request for extension will not extend the projected finish date and projects remain subject to relocation to the pre-disposal area until the extension is granted in writing,
C. The Storage Volunteers may grant extensions for floor and table storage.
D. Extensions become effective when the Storage Volunteer granting the extension initials the Storage Card and records the new projected completion date on the card.
5. Removal to Pre-Disposal Area
A. Prior Notice
I. 14-10 days prior to the projected finish date of a project, the Storage Volunteers shall send a reminder to the member via email to the members DMS email that that the project storage will end on a particular date. As a courtesy, texts, and/or phone calls may be sent/made. This notice is not required for vertical storage.
II. 5-3 days prior to the projected finish date of a project, the Storage Volunteers shall send to the Member via email to the members DMS email that that the project storage will end on a particular date. As a courtesy, texts, and/or phones may be sent/made.
III. The notice shall include the following:
a. the project storage will end on a particular date
b. the project will be subject to removal to the pre-disposal area if not removed from DMS project storage on or before that date
c. the project may not be returned to storage until 3 days lapse after the project has been redeemed by the member.
B. Post Relocation Notice:
A. Immediately upon relocation of a project to the pre-disposal area, the Storage Volunteers shall notify the Member via email to the Member’s DMS email that that the project storage item has been moved. As a courtesy, texts, and/or phone calls may also be sent/made.
B. The Storage Volunteer making the notices shall note that fact on the Storage Card, including all efforts made to contact the member.
C. The notice shall include the following:
a. the date the Project has been relocated to pre-disposal area;
b. the specific date by which the member must redeem the Project, being within 7 days.
c. if the member fails to redeem the Project by the redeem date, the project is subject to disposal.
6. Disposal of Project
A. If the project has not been removed within seven (7) days of the required notice being given, as recorded on the Storage Card, the Project may be disposed of at the discretion of a DMS Director or Officer.
B. The Storage Volunteers shall not bear any responsibility for the disposal of projects.
7. Miscellaneous.
A. It is the intent of these rules that projects are removed from the DMS storage for at least three (3) days at the end of the projected completion date, or by the end of the extension period if applicable. Any contradictory interpretation of the rules is invalid. Projects may not be stored under the name of another member during that time. Projects may return to Project Storage after three (3) days by fulling out a new card if space is available.
B. Nothing in these rules should be interpreted to prevent a member from working on a Project at the DMS facility even though the Project is no longer permitted to be stored in Project Storage.
C. Member who repeatedly violates the storage rules or repeatedly seek to circumnavigate the storage rules are subject to discipline, which may include, without limitation, temporary or permanent suspension of storage privileges, or temporary or permanent suspension of use of all or part of the facilities.
D. Members insulting, threatening, demeaning, etc. a Storage Volunteer verbally or over electronic media will be disciplined under the DMS personal conduct policy.
E. Members adjusting or manipulating the Storage Cards, etc. used by the Storage Volunteers will be disciplined under the DMS personal conduct policy.
F. Storage Volunteers not following/abiding by these rules, etc. by “playing favorites” will be disciplined under the DMS personal conduct policy.
CONTACTING LOGISTICS
E-mail [email protected]
NorthWest Flex, Purple Classroom, and Jewelry/Ceramics Flex
Any projects left outside of designated project storage areas in common working spaces will be moved to pre-disposal, without notice.
