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Date
19:00 CT
Location
1825 Monetary Lane #104, Carrollton, TX 75006
Google Meet
Call to Order
Prior Minutes
2025-04-25 Board Meeting Minutes [Unapproved]
...
19:50
Prior Minutes
2025-05-14 Board Meeting Minutes [PreliminaryApproved]
2025-06-03 Board Meeting Minutes =Special=Unapproved=[Special,Approved]
MOTION: Approve Prior Minutes Max Locke Megan Murray
Vote: Max Locke Greg Seale Kevin Thompson Megan Murray Samuel Mitchell
Financial Statement
- Current Financial Standing:
| Income | $93,321 |
|---|---|
| Expense | $39,514 |
| Net | $53,807 |
- Rate Increase impact using incremental churn and revenue
DM Computers $11,000 3D Scanner PC $900 Tabletop CNC $850 Paragon $1,520 CAPEX Total $14,270 Expansion Budget Auto Wildfire Lifts $9,898 Move the other lift $1,732 Electrical $4,500 Lathe Room Lathe Room $7,192 Dust Collection $3,000 Digital Media A/C Fix $3,500 Baseboard? $1,000 Total $30,822 Investments $412,581 Clearing $62,679 Checking $94,036 Current Cash Balance $569,296 Phase Two $167,000 Phase Two $50,000 Electrical $50,000 Dust Collection $267,000 Cash After Phase 1 $527,474 Cash After Phase 2 $249,474
Member Recognition
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New Business
Mandar Limaye for the excellent reports at https://members.dallasmakerspace.org/
Max Parker for coordinating the glass artist last month.
Hannah / @humegirl for her work in 3d fab
Vincent Craddock for helping COO and Michelle for handling orders
Kevin Martinez for outstanding work on getting the darkroom ready for consumption
Keith, Kevin, and DM team for helping do an awesome job
Rich Osman and Jim Kreter for interlocks
Art Givens for buying and purchasing assistance
Kobin Caddick for stepping for Science chair
Committee Review/Business
Committee Minutes review notes:
- Still seeing a few votes for spending without supporting documentation
- Voting for $1999.99 to get under the $2000 limit does not strike me as excellent behavior
- Printmaking mentioned a steamroller quote for review, but I haven't seen it
| Committee | Meeting Date | Election Date | D&O Assigned | Last D&O | Spending votes / Comments / Cross Committee Impacts |
| 3D Fab | 2025-04-06 | No minutes posted in 60 days | |||
| Animatronics | 2025-04-06 | No minutes posted in 60 days | |||
| Automotive | 2025-05-18 | Lift Selection Vote: $11,500 total cost. BoD may need more details YouTube channels dedicated to the automotive/motorcycle side of DMS waiting for DM new computers | |||
| Blacksmithing | May 2025 | ||||
| Ceramics | 2025-06-03 | Kevin | Repairing a Kiln, future plans to replace a kiln (Paragon) WIFI is dropping from kilns and TV. (Secretary Note: Great Minutes!) | ||
| Creative Arts | 2025-06-08 | Mark | |||
| Digital Media | 2025-06-01 | Stream cart upgrade discussed Targeting end of July for new DM space PR events | |||
| Electronics | 2025-03-23 | No minutes posted in 60 days | |||
| Glassworks | 2025-06-07 | ||||
| Jewelry | 2025-06-10 | ||||
| Laser | 05-27-25 | ||||
| Machine Shop | 2025-05-24 | ||||
| Metal Shop | 2025-03-01 | No minutes posted in 60 days (Calendar shows meeting last Saturday) | |||
| Motorsports | 2025-04-17 | No minutes posted in 60 days | |||
| Printmaking | 2025-06-07 | Steamroller quote sent to board | |||
| Science | Science Meeting 06-15-2025 | Kobin Caddick: | |||
| Vector | 2025-05-15 | Amelia: | |||
| Woodshop | 06-03-25 | Felder Vote of $6000 |
Any Committee actions required?
Membership Usage Reporting
New Business
| Title: | Preserve Julie's Email |
Purpose & Relevance: aka Problem & Solution: | Julie's email has valuable DMS records and history. Julie recommends we provide access to that email in order to keep that information. |
| Motion Text: | Motion to request CTO to provide access to Julie's email to BoD and/or Secretary in order to facilitate archiving the information. |
Purpose & Relevance:
aka Problem & Solution:
Background:
- DMS entered the 2024 Denton Coffin Race
- It was a very strong membership satisfaction event
- DMS performed quite well, placing second
- Purpose of this motion - DMS to enter 2025 Denton Coffin Race
- Desire to include a broad range of committees
Benefits
- Breakeven membership acquisition would be 5 or less net new members
- Members satisfaction and enjoyment
- General DMS PR/exposure
Risks:
- Weather
In preparation for the Denton Coffin Race:
- entry fee, coffin racer, driver costume, pit crew costumes, T-shirts, awards, pit box decor, make and takes, etc.
| Motioned By and 2nd By: | |
| For | |
| Against | |
| Abstain & Absent |
| Title: | HVAC Budget per quote |
Purpose & Relevance: aka Problem & Solution: | Forwarded quote from RDRC to improve HVAC performance |
, per their Quarterly Preventative Maintenance cost $5561 |
See link:
| Widget Connector | ||
|---|---|---|
|
Some shared with Landlord, likely credit from Landlord over $2k per unit spent in a calendar year. See link: 2025-06-16 proposal RDRC HVAC recommendations.docx | |
| Motion Text: | Motion to approve RDRC HVAC recommendations plus refridgerant costs |
| Motioned By and 2nd By: | |
| For | |
| Against | |
| Abstain & Absent |
| Title: | Sea Glass: A Collaborative Glass Dress for the Glass Art Fashion Show |
Purpose & Relevance: aka Problem & Solution: | Executive Summary:We propose funding support for a collaborative project to design and construct a wearable glass dress to be featured in the Glass Art Society’s Annual Conference Fashion Show. This project not only showcases the diverse talent within Dallas Makerspace (DMS) but also brings national attention to our organization. The fashion show this year will be followed by a documentary film crew, presenting a rare opportunity to highlight DMS’s innovation and interdisciplinary community on a global platform. Budget Request:Total Funding Requested: $1,150.00 |
| Motion Text: | Motion to approve increased amount of $1500 for the Sea Glass dress proposal |
| Motioned By and 2nd By: | |
| For | |
| Against | |
| Abstain & Absent |
| Title: | Metal Brake proposal |
Purpose & Relevance: aka Problem & Solution: | Metal shop is requesting approval of $5k for rigger cost to move a large metal brake from Frisco to DMS See Link: 2025-06-17 Metalshop - PressBrake and Shear donation June 2025.pdf |
| Motion Text: | Motion to approve $5k for moving the brake. |
| Motioned By and 2nd By: | |
| For | |
| Against | |
| Abstain & Absent |
| Title: | Complete Phase 1 of the expansion project |
Purpose & Relevance: aka Problem & Solution: | Completion of the Phase 1 expansion project: This will include:
Note: no HVAC work needed Woodshop Chair believes this will cover any and all expenses needed to cover Phase I Woodshop Lathe Room, absent unforeseen emergency items New Auto
Automotive Chair believes this will cover any and all expenses needed to cover Phase I automotive, absent unforeseen emergency items |
| Motion Text: | Motion to approved up to $31k to wrap up Phase I of the expansion project per proposals from the various groups |
| Motioned By and 2nd By: | |
| For | |
| Against | |
| Abstain & Absent |
| Widget Connector | ||
|---|---|---|
|
| Title: | Creation of a CIO Role |
Purpose & Relevance: aka Problem & Solution: | 1. Executive Summary This proposal recommends the creation of a Chief Information Offi cer (CIO) offi cer role to provide strategic and operational oversight over the organization’s business-critical technology infrastructure. The CIO will be responsible for stabilizing core systems, transitioning away from solely volunteer-dependent maintenance, and enabling the organization to scale sustainably. The role’s success is contingent upon support from the Board of Directors, including access to administrative systems and approval of funding necessary for contractor engagement or external services. Complete proposal link: 2026-06-17 Proposal to Establish the Role of Chief Information Officer (CIO).pdf Job Description link: 2025-06-17 Chief Information Officer (CIO) – Job Description.pdf |
| Motion Text: | TABLED by Greg |
| Motioned By and 2nd By: | |
| For | |
| Against | |
| Abstain & Absent |
| Title: | Appointment to CIO Role |
Purpose & Relevance: aka Problem & Solution: | Empty Officer Roles are bad... |
| Motion Text: | TABLED by Greg |
| Motioned By and 2nd By: | |
| For | |
| Against | |
| Abstain & Absent |
| Title: | Appointment of positions, Science Chair |
Purpose & Relevance: aka Problem & Solution: | Science has elected |
Kovin as the chair. Ceramics has elected Kevin as the chair: CA has re-elected Mark as the chair: VECTOR has re-elected Amelia as the chair: | |
| Motion Text: | Motion to confirm
|
| |
| Motioned By and 2nd By: | |
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| Against | |
| Abstain & Absent |
| Title: | |
Purpose & Relevance: aka Problem & Solution: | |
| Motion Text: | |
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| For | |
| Against | |
| Abstain & Absent |
Emergency Business
no emergency business raised
| Title: | |
Purpose & Relevance: aka Problem & Solution: | |
| Motion Text: | |
| Motioned By and 2nd By: | |
| For | |
| Against | |
| Abstain & Absent |
| Title: | |
Purpose & Relevance: aka Problem & Solution: | |
| Motion Text: | |
| Motioned By and 2nd By: | |
| For | |
| Against | |
| Abstain & Absent |
Closed Session to Follow
MOTION: Move to closed session: Greg
Vote: Unanimous
Next Meeting
