North Lobby


Google Meet


Attendance 

Board:

Present:

Absent:


Other:       Jay Phelps Jason Harner Kevin Oliver Max Locke 

    • others

Call to Order 

7:04 James Henningson 

Prior Minutes

2025-01-22 Board Meeting Minutes [Approved]

MOTION: Approve Prior Minutes

Vote:


Member Recognition

IT Volunteers

Ceramics Teachers

Kevin and his work with the darkroom

Alan for his work replacing lights

Michelle for her wok on the new Logistics office

Keith, Kaleigh and team for managing the VC donation

Ian

Brian for help with facilities mgmt

Lisa for he quilting project for Calif wildfires

Recurring Items


Financial Statement


Income
Expense
Net


Discuss Finance related items.  See below

Month: January

Revenue: 92K

Expenses: (79K)

Net Income: 13K

Reconciling items/Timing Related Items/Unusual Items:

Major Items:



New Membership - Add/Drop, Tours, New Membership Class

Targets are WHMCS-based

Target WHMCS count is ____________

As of 2/19/25 @ 5:00 PM, membership count is at 2091

As of 1/22/25 @ 5:00 PM, membership count is at 2,044

As of 12/11/24 @ 5:00 PM, membership count is at 2,000

As of 11/13/24 @ 5:00 PM, membership count is at 1991

As of 10/16/24 @ 5:00 PM, membership count is at 1971

As of 9/18/24 @ 5:00 PM, membership count is at 1957

As of 8/21/24 @ 5:00 PM, membership count is at 1942


Tours:

Turnout

Tour Guides

James Henningson 


New Member Class:



Buildout Status

James Henningson  - Buildout - Phase I Status

UPDATE:

General Phase I

Automotive

Digital Media

Woodshop - Lathe Room

General Phase II


MOTION: <required motions, if any> 

<insert reference to motions, if required>

VOTE:

Committee Review/Business

CommitteeMeeting DateElection DateD&O AssignedLast D&OComments
3D Fab1/5/2512/1/24James
had mtg on 2/2 but notes not posted
Animatronics2/2/252/2/25Max

Automotive1/19/2512/15/24Kia

Blacksmithing1/15/25
Kia
Kia to follow up on getting meeting notes updated
Ceramics2/3/2510/2/24Jay

Creative Arts2/2/2511/3/24Jason

Digital Media1/5/258/4/24Thomas
had mtg and election on 2/2/25, but no notes
Electronics11/20/2411/20/24Kevin
attendance levels?
Glassworks1/8/255/1/24Julie
when was last election
Jewelry1/14/2510/8/24Jason

Laser2/17/2511/18/24Jack

Machine Shop1/25/2510/26/24Jay

Metal Shop12/7/2411/2/24Thomas

Motorsports9/12/245/9/24James
???
Printmaking12/7/246/11/24Max
had mtg in January and Feb, but notes not uploaded. recently had election but notes not posted
Science2/16/2512/29/24Max

Vector1/23/2511/21/24Jack

Woodshop1/21/257/22/24Julie

Any Committee actions required?



***

MOTION: Motion to confirm the following Committee Chairs:

Joel Loukus - Digital Media, minutes not posted

Mark Reynolds - Animatronics

<insert other>


Vote:

Board directs the CTO to execute the Chair Transition Checklist for these Chairs, as needed


***

MOTION: Motion for the following Committee business or any committee updates

Jewelry Welder repair and Upgrade <see item below>

<other>

New Business

Submitted By

Agenda Item Title

Problem

Solution

Relevance

Pulled from Consent

Moved By

Seconded By

For

Against

Abstain
Max Locke 2025-2026 Board Elections DMS required to elect Directors once a year Motion to execute the 2025-2026 Board Election according to the following schedule:

March 16 Communication to Members

 

March 30 (Sunday): Deadline for Statement of Intent

 

April 9 (Wed): Meet the Candidates

 

April 11 (Fri): Deadline to request voting rights

 

April 12 (Sat): Voting begins online

 

April 25 (Fri): Voting Ends at 6 PM CST

 

April 25 Fri: First Board Mtg - 7:00 PM CST
Board directs the Secretary to execute the election in accordance with DMS bylaws
DMS needs governance no Jack Smith Jack Smith James Henningson James Henningson Jack Smith Jack Smith, James Henningson James Henningson, Thomas Fagan Thomas Fagan, kia khadem kia khadem
Max Locke DMS Rate Adjustment With increased operational costs, DMS must raise rates to cover expenses Motion to adjust member rates as follows:

Summary:
Effective 4/19 at 12:01 AM
Eliminate the grandfathered rate clause in the current rules
Primary member rate (member's current rate) increase of $10 per month
Add-on rate increase of $5 per month
All discount percentages will remain unchanged.
Annual inflation increases based on Cost-Of-Living (Urban), rounded to the nearest whole dollar.
Actual detailed language included at Rules, section 4

DMS can not operate in a negative cash flow situation no James Henningson James Henningson Thomas Fagan Thomas Fagan James Henningson James Henningson, Thomas Fagan Thomas Fagan, Jack Smith Jack Smith, kia khadem kia khadem
Max Locke Jewelry Laser Welder Repair/Upgrade Poor optics on laser welder and no video output making it challenging to teach Replace the current binocular optics on the laser welder with a new trinocular type that includes a video display. The Jewelry Committee would be willing to split the $3700 cost through department donations and or fundraising if necessary.   https://laserstar.net/product/microscope-evs5-leica-clearview-system-15x-scope-camera-monitor-kit/ Replacement of these optics will make operating the machine safer, more accessible to people with vision issues and enable visual teaching on the machine with the use of a video display. no
Max Locke Office Space Allocation - Logistics Logistics needs a base of operations within DMS as the space it utilizes within the Infrastructure office is limited Motion to reallocate the old Finance office to a Logistics Office Logistics needs to function efficiently no James Henningson James Henningson Jack Smith Jack Smith James Henningson James Henningson, Jack Smith Jack Smith, Thomas Fagan Thomas Fagan, kia khadem kia khadem



Emergency Business

MOTION: Allow aquaponics tank to be placed by water fountain

Vote:


MOTION: Support for Girl Save the World event on April 6, 2025

Vote:


Closed Session or Meeting Close

MOTION: To move to closed session to discuss legal and disciplinary items, if required

Vote:



Next Meeting

 

19:00