Purpose & Relevance:

aka Problem & Solution:

Resolution

Whereas there are benefits to having separate DMS Officers from DMS Board of Directors, the DMS Board of Directors hereby resolves that the objective of an 2025-2026 DMS Board is to have Officers that as distinct and separate from its Directors.  However, it is understood that meeting this objective may not always be possible.  If this objective is not met, the Board will work to rectify the lack of separation.

Motion to abolish the current Vice President role.

Motion to create these new Officer positions:

Vice President of Marketing

Responsible for the overall leadership and direction of DMS’ marketing activities, including:

• General Marketing
• New Member Acquisition - Direct
• On-Line - Social/Digital
• Public Relations/Press Releases
• Event Marketing (Internal)
• Event Marketing (External)

The role will also include the appropriate spending limits for the above mentioned activities, as deemed by the Treasurer and documented in the DMS rules.

Vice President of Internal Affairs

Responsible for the overall leadership and direction of DMS’ internal functions, including:

• Education
• Volunteers
• Members/Community
• Committees
• DMS-Wide Projects

The role will also include the appropriate spending limits for the above mentioned activities, as deemed by the Treasurer and documented in the DMS rules.

Vice President of External Affairs

Responsible for the overall leadership and direction of DMS’ external functions, including:

• Sponsorships/Partnerships/Donations
• Outreach – educational, service organizations, etc.
• Grant Acquisition
• Communications resulting from inbound questions/requests regarding DMS (via email, social, etc.)

The role will also include the appropriate spending limits for the above mentioned activities, as deemed by the Treasurer and documented in the DMS rules.

The Board directs the CTO to create these roles within the DMS systems.

Purpose & Relevance:

aka Problem & Solution:

Motion to abolish the current Vice President role.

Purpose & Relevance:

aka Problem & Solution:

Motion to create these new Officer positions:

Vice President of Marketing
Responsible for the overall leadership and direction of DMS’ marketing activities, including:
•    General Marketing    
•    New Member Acquisition - Direct    
•    On-Line - Social/Digital    
•    Public Relations/Press Releases    
•    Event Marketing (Internal)    
•    Event Marketing (External)    
The role will also include the appropriate spending limits for the above mentioned activities, as deemed by the Treasurer and documented in the DMS rules.

Vice President of Internal Affairs
Responsible for the overall leadership and direction of DMS’ internal functions, including:
•    Education    
•    Volunteers    
•    Members/Community    
•    Committees    
•    DMS-Wide Projects    
The role will also include the appropriate spending limits for the above mentioned activities, as deemed by the Treasurer and documented in the DMS rules.

Vice President of External Affairs
Responsible for the overall leadership and direction of DMS’ external functions, including:
•    Sponsorships/Partnerships/Donations
•    Outreach – educational, service organizations, etc.
•    Grant Acquisition
•    Communications resulting from inbound questions/requests regarding DMS (via email, social, etc.)
The role will also include the appropriate spending limits for the above mentioned activities, as deemed by the Treasurer and documented in the DMS rules.
The Board directs the CTO to create these roles within the DMS systems.

Purpose & Relevance:

aka Problem & Solution:

Motion to create the following new positions:

• Assistant Vice President of Finance/Treasurer
• Assistant Vice President of Logistics and Operations
• Assistant Vice President of Marketing
• Assistant Secretary

These roles will be filled at the discretion of the responsible Officer.  They will not be declared Officers as it relates to DMS rules and procedures. The objective is to establish an on-boarding avenue/training route for future officers.

The Board directs the CTO to create these roles within the DMS systems.

Purpose & Relevance:

aka Problem & Solution:

Motion to appoint:

• Megan Murray as the INTERIM Vice President of Marketing
• Max Locke as the INTERIM Vice President of Internal Affairs
• Greg Seale as the INTERIM Vice President of External Affairs
• Jack Smith as Secretary

The Board directs the CTO to execute the Officer transition checklist for these individuals.

Side Discussion regarding role of President. James is still President, and the roles of the President will be changing in a future Motion. (There is now overlap since those roles were split into several people in the new VP positions) 

Purpose & Relevance:

aka Problem & Solution:

Greg described the present circumstances where an external legal firm is sending emails regarding potential use of copyrighted work.

Discussion resulted in Greg agreeing to get with Kevin to discuss, and come back to the board with recommended action.