Date

at 6pm

Location

1825 Monetary Lane #104, Carrollton, TX 75006


Attendance

    meghan, greg, kevin, max, sam (call-in)
    jayson, josh, Charlie, burt, art, captain, keith, brian, joe
    ian (call-in)


Preliminary Agenda

    Proposed topics for Tuesday:

    Financial Update @Jason? 

    HVAC Update @Garfield 

    IT Workgroup Update @vinceroalpha 

    Girl Save the World @MSMurray411 standing in for @GPSeale1 

    Volunteer Update

    Phase I Update

    Phase II Update

    Briefly list large $ projects on the horizon


Notes

Constance gave an update on Girl Save the World

  • Micro-challenge
  • Fidelity topic
    • potential activity for one team?
  • Post-mortem from previous events? is that documented?
        

Jayson Financial Update

  • member number = 1732 total (1299 full) 
    • still about 100 down from before rate increase
  • Cash position  $542k
  • Computer purchased for digital media
    • 3d fab 3d scanner purchased
    • tabletop cnc
    • paragon glass kiln
    • wildfire lift paid
    • electrical paid already
    • lathe floor and paint
    • HVAC... 
      • ian says work completed 
      • (moving of returns for purple, sewing, lecture)
      • 3500 paid already
      • Pending / remaining for automotive
      • movement for existing lift 1800'ish
      • baseboard
      • $3500 approved 5/14/2025
      • $5561 approve 6/17/2025

Thunder Laser Updates

  • parts have arrived

Felder Filters

  • Ian Lee - ordered those, likely $7000-$8000 

Invoices for Joe Fly company

  • Jayson believes they are correct, about $170'ish, generally $662 and $123 monthly    


Ian HVAC update

  • Thank Tim for his help cleaning condensate valves and moving thermostats
  • RDRC did a poor job of some of these things like Purple classroom and the thermostats
  • All RTU's are running
  • ian is out of town this week and next week
    • Max offered to find boots on the ground if needed for RDRC
  • Work from May to open airflow in purple did not work well
    • ian let them know about it last week
    • RDRC said they'd be out this week to look at it
    • update likely by end of this week
  • Currently known problems:
    • Purple definitely has a problem
    • RTU 4 - near CA and Purple may need some evaluation
    • DM has cooling issues
    • Ceramics - new wall interfering with airflow
    • 3D fab also very warm


IT Workgroup Summary

  • see Joe Butler presentation
  • Organic growth, not great for standards, support, or security
  • Covered current status on a broad range of IT domains
  • Covered Key IT Domains to address and IT roadmap
  • Proposed Roles and Responsibilities
  • BOD Plans to vote by Friday the 15th'ish
  • Please submit proposals to board@


Volunteer Update

  • Better understand motivations for volunteer
    • Pride in space
      • control
      • community
      • recognition
      • V has spoken to a few... intermediate info:
          • get some leverage when asking for tool
          • income / money
          • honorarium
          • some just want to do it
        • options for benefits or special privileges volunteers
          • extra storage space
        • super-volunteers
          • make a C3 meeting for volunteers?


Phase 1 update

  • Burt::
    • Electrician finding issues in the ceiling
    • Distributor providing wrong parts at times
    • 220v cut-over likely to cause some outlet changes
    • Denise working on some painting still (currently in FL, likely return this weekend)
    • Cove moulding being put around floor
    • Chair rail still needs to go up (4-5 hrs)
    • Budget - still fairly ok
    • TBD: Shields behind lathes to protect window 
    • Schedule - likely finishing near monday or tuesday
    • recognize: Denise, Eve, Megan, etc
  • Darkroom Update
    • Last month open area
    • Aug officially open
    • 3 classes set for the next few weeks
    • Get the word out. Working with film provider in Dallas.
    • Discussion of chemicals and costing
  • Keith computers in DM:
    • All 4 computers are up and running
    • Classes coming after HVAC fixed (it's miserable in there now)
  • Sam: New Automotive
    • Lift relocation, getting with David. Acct set up just will take time on their end.
    • Lift is at ABRC distribution Hub
      • Boxes weigh 400lbs
      • Assumption that they would drop here, needs a quick forklift to drop directly into new automotive
    • Likely delivered on Friday
    • On track for full move of automotive on the 22nd-23rd of this month.
      • Should be out of south side on the 24th
    • Working on Ramp Badge controls
    • Railing plan - Tim, Will, John, Jayson to work on railing and welding
      • Not needed to enable move, but additional safety item
    • Ian spoke with Allison to approve railing and other outside work
  • Auction
    • Next auction question... where will we stage stuff? 
    • discussion of dock / ramp
    • Option for longer ramp and dock levellers
    • differential from floor of trailer and ramp
  • Charlie: Phase 2 plan
    • Arch drawings ready to go
    • Will be Back to contractor on Thursday
    • Need to re-bid walls done before
    • Dust collection solution exists on paper, with a price for materials
    • Waiting on Price for dust collection installation
    • Electrical portion still TBD
    • Walls going to the ceiling, not all the way to the top deck
      • HVAC will be pending after the walls are up
      • Hard to tell and spec the HVAC ahead of time
    • Cornerstone quote
    • Set of doors added to metal shop end of the corridor because we need to control HVAC between the 2 sides
    • Current Pricing
      • Walls/doors/windows $115k, likely +$10k so $125k total
      • Dust collection: $19.5k does not include dust blast gates, installation of $25k,  
      • Compressed air is a non-issue, we have 3 drops we will kill until the walls are done and then we will replace them ourselves
      • Electrical likely $40k
      • Fire Sprinkler likely $10k
      • Total is $219.5k + 10% contingency = $241,450
      • After balances that would take us down to $300k even for cash reserves
    • Discussion of electrical contractors (ian and charlie introduced)
    • List of 30+ items that need DMS to perform them before contractors can show up
      • e.g. get storage out of contractors way, disassemble and rotate to get out of the way
      • e.g. storage along sewing wall will need to move
      • Charlie has the full list 


Large potential Spending upcoming

  • Windows 10 extension from microsoft
  • Phase 2
  • Joe IT improvements
  • Window Tinting
  • Coffin Race budget
  • Contract for polyprinter maintenance
  • Creative Classroom (re-do of purple)
  • Compressor room overheating (mini-split ac vs duct from existing hvac)
  • Ceramics new kiln $6600 + electrical
  • Discussion of a lot of topics from business interruption insurance, bottom line financial buffers, repayment rates, roi for phase 1, roi for phase 2, etc etc
  • Big issues in IT are likely to have significant spend (already listed above)
  • Janitorial update from Ian