Date
Location
1825 Monetary Lane #104, Carrollton, TX 75006
Google Meet
- ID: https://meet.google.com/bdi-itpp-yxm
- Phone Number: (US) +1 617-675-4444, PIN: 625 741 483 4617#
Attendance
Board:
Present:
Absent:
- NONE
Other:
Called to order by James Henningson at 19:04 CDT
Call to Order
Prior Minutes
2024-06-12 Board Meeting Minutes [Approved]
MOTION: Approve Prior Minutes
- Proposed: James Henningson
- Seconded: Jack Smith
Vote:
- For:
- Opposed: none
- Abstained: none
Member Recognition
- Randy Lisbona Randy Lisbona and Jason Harner Jason Harner and other members of the Metal Shop, Automotive, and Motorsports teams for their work to date on the Denton Coffin Race
- Mandar Limaye for his extensive work on a DMS profile system that allows us to automate Talk Green Dot functionality and Discord member automation.
- Jamie Rasmus for creating the YouTube member highlight video. Its fantastic and great for recognizing members and promoting the space.
- Sam in automotive
- Tim in Metal shop
- Max H in Metal shop
- Kia for operations support
- Jay and Freddie for electrical work
- Doug in woodshop
- Kobin for helping fix things around DMS
- Gena Terranova for PR work
- Captian and Astrud for pot luck help
Recurring Items
Financial Statement
| Income | |
|---|---|
| Expense | |
| Net |
~71K in revenue
50K in exp
of 50K, approx 10K was a timing increase for electrical
Member Add/Drop
~1915 members
retention period is still estimated at 7 months
Buildout Status
James Henningson - Buildout - Phase I Status
project a late October start
walk through needs to be completed with contractors
James to provide an update to membership after the walkthrough
Committee Review
| Committee | Meeting Date | Election Date | D&O Assigned | Last D&O | Comments |
| 3D Fab | 7/7/24 | 6/2/24 | Mtg notes not posted as of 7/10 | ||
| Animatronics | 7/7/24 | 3/21/24 | |||
| Automotive | 4/14/24 | 4/14/24 | |||
| Blacksmithing | 6/26/24 | need to better understand last election date and associated notes | |||
| Ceramics | 7/9/24 | 6/8/24 | |||
| Creative Arts | 7/7/24 | 6/2/24 | |||
| Digital Media | 7/7/24 | 1/28/24 | |||
| Electronics | 5/9/24 | 5/9/24 | |||
| Glassworks | 5/1/24 | 5/1/24 | understand there was a mtg in June but notes not posted | ||
| Jewelry | 7/9/24 | 5/14/24 | |||
| Laser | 6/22/24 | 4/1/24 | |||
| Machine Shop | 6/22/24 | 4/27/24 | |||
| Metal Shop | 7/6/24 | 4/6/24 | |||
| Motorsports | 5/9/24 | 5/9/24 | |||
| Printmaking | 6/11/24 | 6/11/24 | |||
| Science | 6/30/24 | 6/30/24 | |||
| Vector | 6/21/24 | 6/21/24 | Mtg notes not posted as of 7/10 | ||
| Woodshop | 5/30/24 | 12/14/23 | believe there was a mtg and election, but notes not posted |
Any Committee actions required?
No action needed at this time
***
D&O Committee Assignments
| Committee | D&O Assigned (previous) | D&O Assigned (proposed) |
| 3D Fab | Max | James |
| Animatronics | Max | Max |
| Automotive | Jay | Jay |
| Blacksmithing | Julie | Kia |
| Ceramics | Jay | Jay |
| Creative Arts | Max | Jason |
| Digital Media | Max | Thomas |
| Electronics | Jay | Jay |
| Glassworks | Julie | Julie |
| Jewelry | ? | Jason |
| Laser | Julie | Jack |
| Machine Shop | Jay | Kia |
| Metal Shop | ? | Thomas |
| Motorsports | Julie | James |
| Printmaking | Max | Max |
| Science | Max | Max |
| Vector | Jack | Jack |
| Woodshop | ? | Julie |
D&O Assignments confirmed?
Assignments approved with a few changes. See August mtg notes for final list
***
MOTION: Motion to confirm the following Committee Chairs:
Science - Kobin Caddick
- Proposed: Jack Smith
- Seconded: James Henningson
Vote:
- For:
- Opposed: none
- Abstained: none
Board directs the CTO to execute the Chair Transition Checklist for these Chairs, as needed
***
MOTION: Motion for the following Committee business
3D Fab - Polyprinter Service Contract
Automotive - Motorcycle SIG funding
Digital Media - Photo Darkroom
Jewerly - Studio Chairs
<see below>
Old Business
Denton Coffin Race Status
Update
Randy Lisbonais Team Leader
MOTION: Motion for the following old business
``Denton Coffin Race - budget
<see below>
Other Items?
New Business
|
Submitted By |
Agenda Item Title |
Problem |
Solution |
Relevance |
Pulled from Consent |
Moved By |
Seconded By |
For |
Against |
Abstain |
|---|---|---|---|---|---|---|---|---|---|---|
| Max Locke | Motion to amend the rules - honorarium and cost reimbursement | DMS rules need adjusting |
Change the rules to clarify language around honorarium and class fees
Motion to amend the DMS Rules
Honorarium Rules:
Requirements:
Add: When a honorarium is requested by a teacher, any class fees requested by the teacher can not exceed the cost of materials and supplies.
***
Board directs the Secretary to amend the DMS rules in Source
|
As best as it can, DMS needs clear rules in order to properly run | no |
Julie Harris
|
kia khadem
|
Thomas Fagan,
kia khadem,
James Henningson,
Julie Harris
|
||
| Max Locke | Denton Coffin Race Budget Discussion | Want to make sure the effort is properly funded and Board is aware |
Background:
DMS to enter Denton Coffin Race
Desire to include a broad range of committees
Motion: In preparation for the Denton Coffin Race:
Set a budget at $2,220 (includes initial entry fee)
- entry fee, coffin racer, driver costume, pit crew costume, awards, pit box decor, laser cut racers to hand out to kids
Approve the use of promotional codes (2 months for 1/2 off) to entice membership and track member acquisition
Benefits:
Breakeven membership acquisition would be 5 or less net new members
Members satisfaction and enjoyment
General DMS PR/exposure
Risks:
weather
****
|
Ensure proper funding | no |
James Henningson
|
kia khadem
|
Thomas Fagan,
kia khadem,
James Henningson,
Julie Harris
|
||
| Max Locke | Towing Contractual Agreement | DMS previous agreement has expired and we have no agreement |
Discussion on:
History
Need
Next Steps
Board asked @kia kahdam to pursue
|
Agreement, if required to support DMS operations | no | |||||
| Jolene Castanon | Chairs for Jewelry Studio | Purchase of chairs in jewelry to allow makers to use tools properly |
Purchase of six chairs for the jewelry studio that will allow the makers to adjust the chairs to adequate levels of viewing.
Motion to purchase six chairs for jewelry
Cost:
$1000
Benefits:
Students in the jewelry studio will be able to use the equipment properly by sitting in the proper position maintaining posture and best practices.
|
Ensure proper funding | no |
|
Julie Harris
|
Thomas Fagan,
kia khadem,
James Henningson,
Julie Harris
|
||
| Jason Harner | Budget for Developing Motorcycle SIG | Looking for funding to kickstart the new Motorcycle Workshop |
Looking for guidance/approval on a budget to get the sig established. We could spend ~$1k to get the accessories necessary to make the lifts fully functional and otherwise use existing tooling, or ~$3k to significantly expand functionality.
Motion to table discussion until the Motorcycle Sig had been formed. Was told to spend <1K to acquire safety gear needed to safely operate the lifts
|
Bringing in the bikers. | no |
|
kia khadem
|
Thomas Fagan,
kia khadem,
James Henningson,
Julie Harris
|
||
| Max Locke | Bathroom Status Changes | Are bathroom designations and signage consistent with DMS objectives |
Discussion on:
History
Need
Next Steps
Board asked @kia kahdam to pursue
|
Agreement on a path forward to better support DMS operations | no | |||||
| Max Locke | Meeting Room Reservation Policies | Room reservations being made too far in the future |
Discussion on:
History
Need
Next Steps
Motion to table. Eduication to watch for bookings in North Lobby and move as needed
|
Make sure meetings get access to needed rooms | no |
|
James Henningson
|
Thomas Fagan,
kia khadem,
James Henningson,
Julie Harris
|
||
| Max Locke | Darkroom Buildout Request | No viable space to grow a darkroom offering at DMS |
Background:
2 to 3 min on the history of the project
Motion: Motion to:
|
Unmet demand for darkroom functionality | no |
|
James Henningson
|
Thomas Fagan,
kia khadem,
James Henningson,
Julie Harris
|
||
| Max Locke | Clarify re: 16 and 17 Year Olds at DMS | Lack of clarity re: 16 and 17 year olds at DMS |
Modify the rules to reconfirm eligibility for 16 and 17 year olds
Motion to amend the rules as follows:
Title: Minors
Add:
Persons 16 and 17 years old may be included in a family membership
Persons 16 and 17 years old may be assigned an access card/fob
***
Board directs the Secretary to amend the DMS rules in Source
|
Clarity of the rules | no |
|
James Henningson
|
Thomas Fagan,
kia khadem,
James Henningson,
Julie Harris
|
||
| Max Locke | PolyPrinter Service Contract | PolyPrinter service contract expires on 8/23/2024 |
Motion to approve PolyPrinter service contract extension for $2,220.
This will cover all PolyPrinters through 8/2025
|
Need support for PolyPrinter | no |
James Henningson
|
Julie Harris
|
Thomas Fagan,
kia khadem,
James Henningson,
Julie Harris
|
@,
|
Emergency Business
MOTION: To allow a yearly discount to be applied to a senior discount
- Proposed: James Henningson
- Seconded: Jack Smith
Vote:
- For:
- Opposed: none
- Abstained: none
Finance to investigate implementation and communicate membership Jason Harner
Closed Session
MOTION: To move to closed session to discuss legal and disciplinary items
VOTE:
- Proposed: James Henningson
- Seconded: kia khadem
Vote:
- For:
- Opposed: none
- Abstained: none
Next Meeting
