Date

07 Jun 2023 

Location

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

• ID: https://meet.google.com/bdi-itpp-yxm
• Phone Number: (US) +1 617-675-4444, PIN: 625 741 483 4617#

Call to Order 

Meeting called to order at 7:01PM

Prior Minutes

2023-03-29 Board Meeting

2023-05-11 Board Meeting

MOTION: Approve Prior Minutes

• Proposed:  Julie Harris 
• Seconded: Jack Smith 

Vote:

• For: Unanimous
• Opposed: None
• Abstained: None

Financial Statement

Income almost entirely membership fees.

Membership numbers and income trending upwards.

Honorarium = $2350 paid, $550 donated

Utilities were high because we were behind by 1 bill.

We have a few big reapirs - income is matching expenses.

Committee Notes

Committee Notes were not gathered/analyzed for this meeting

Member Recognition

The BoD recognizes Jay Phelpsand other members, including Doug Cave, John Wynn, Rich Osmond, Tim Bene, Jack Smith, and Howard Fosberg for their help with the Auction prep.

The BoD recognizes Erik for his excellent sword event.

The BoD recognizes Jay Phelps for his excellent contributions as CTO.

The BoD recognizes Joshua Freedman for his excellent contributions as an infra volunteer.

The BoD recognizes Amelia Greisch for her excellent volunteerism and great energy.

The BoD recognizes Christopher Vrana for his contributions in laser.

OLD BUSINESS

• Jewlery Space Policy

• Smart Whiteboard
  • This business remained Tabled
• AED Lease
  • This topic has been closed with no action.
  • It can be bought back up in the future, likely when the existing batteries or maintenance is needed.

BOD Open Action Items

• Update Rules from Lease
  • This remains open
• Update Ceramics Space usage Plan
  • This remains open, pending usage discussion after Auction and Expansion planning.
• Update Retirement Age policy
  • This remains open

Consent Agenda

New Business

Submitted By Jay Phelps Agenda Item Title Discuss Copier future and options Problem Samsung copier division was sold to HP and our copier is discontinued Solution As a discontinued item parts are no longer available from the MFGR.  USA Datafax will continue to try and support the unit as part of our quarterly fee however their options will be limited and become worse over time.  E.g. we obtained the last imaging unit (black) that they have and they are not expecting to be able to procure any more from HP..  USA Datafax has provided me with some quotes for a replacement unit that will be the same lease cost we had or less monthly with approximately a 25-30% operating cost reduction monthly with a new unit. (Canon) The newer models have additional options to control and restrict usage which we could, if we so desired, potentially use to obtain better cost recovery. With Warren Liquidation onsite this week if we are thinking of going with a new unit it's an ideal time to dispose of the old one, at auction. MOTION: To approve lease for up to $160/month for a new copier and support. Relevance DMS has a need for copy and scan functions for volunteers and teachers + a helpful amenity for members Moved By Julie Harris Seconded By Thomas Fagan For Jack Smith, Jayson Woods, John Fabrycki Against Abstain

Submitted By Julie Harris Agenda Item Title Appoint Chairs Problem DMS needs chairs Solution MOTION: To Appoint the following chairs: Tim Bene - Machine Shop Jamie Rasmus - Ceramics Jason Harner - Automotive Randy Lisbona - Metal Shop Mark Reynolds - Creative Arts Amelia - Vector Relevance Leadership Moved By Jack Smith Seconded By Jayson Woods For Julie Harris, John Fabrycki, Thomas Fagan Against Abstain

Submitted By Paul Wilson Agenda Item Title Printmaking Letterpress Purchase Problem Authorize $500 to purchase foot powered 10" x 15" letterpress Solution The Printmaking Committee has discussed selling the motorized Kluge Letterpress and acquiring a food/treadle powered letterpress in the same size. The reasoning behind the change would be to increase the accessibility and safety of using a larger format letterpress since a manually powered press had fewer moving parts, is easier to maintain, and is less likely to cause injury due to not being actively powered by an electrical motor. We have found a listing for a fully working 10" x 15" Chandler and Price press for $500 as linked below: https://www.facebook.com/groups/745025778976939/permalink/3182149498597876/?sale_post_id=3182149498597876 We would like to take advantage of this opportunity to purchase this press, and are working on preliminary plans to handle pickup of the press if the purchase is approved. Additional funds for the needed truck rental are TBD, current best/lowest cost option is a one way Uhaul trailer rental for $275. MOTION: to approve up to $1,000 for purchase and transportation of a new printing press. Relevance Increasing accessibilty and safety to a piece of printing equipment. Moved By John Fabrycki Seconded By Julie Harris For Jack Smith, Thomas Fagan, Jayson Woods Against Abstain

Submitted By Jay Phelps Agenda Item Title Expand refund processing policy to allow Officers with WHMCS to refund up to $1000 Problem Efficiency - we have a broad refund policy (30 days) but anything over $100 requires even an officer working in WHMCS to seek Pres/Tres approvals Solution Suggesting we consider making "President, Treasurer or Officer with WHMCS access" able to refund up to $1000.  https://dallasmakerspace.org/refunds/ MOTION: To approve as written Relevance Efficiency Moved By John Fabrycki Seconded By Julie Harris For Jack Smith, Thomas Fagan, Jayson Woods Against Abstain

Submitted By John Fabrycki Agenda Item Title honorarium Problem D&O excluded Solution Allow officers to receive honorarium.  Relevance None Moved By John Fabrycki Seconded By Julie Harris For Thomas Fagan, Jayson Woods Against Jack Smith Abstain

Submitted By John Fabrycki Agenda Item Title COO position Problem Fill the COO position Solution Confirm Julie and Vincent as Co_COO's  Relevance Leadership Moved By Jack Smith Seconded By John Fabrycki For Thomas Fagan, Jayson Woods Against Abstain Julie Harris

Emergency Business

None

Next Meeting

12 Jul 2023 

MOTION: To Close

• Proposed:  Jack Smith  
• Seconded:  Jayson Woods  

Vote:

• For: Unanimous
• Opposed: None
• Abstained: None

CLOSED at 7:43pm