Date

19:00

Location

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

Call to Order 

19:00

Attendees

John, Julie, James, Jack, Justin

Tim Bene

Jayson

Jason Harnor

John Arispe

Nate

Vincent

Daniel Suvlett

Prior Minutes

2022-11-30 Board Meeting

2022-12-07 Board Work Session & Emergency Meeting

2022-12-14 Board Meeting

2022-12-21 Board Working Session


MOTION: Approve Prior Minutes

  • Proposed: Justin
  • Seconded: Jack

Vote:

  • For: Unanimous
  • Opposed: None
  • Abstained: None

Financial Statement

Income$73,115
Expense$145,434
Net

Financial Notes:

  • Expenses are Net negative due to depreciation of $78,589, and Insurance of $23,902.
  • Depreciation is not a cashflow event, but and Accrual based event.
  • $876 in sales (a long delayed cash count)
  • Powder coating oven added to the depreciation table for 5 yrears
  • Honorariam is 16 donated classes and 36 regular classes
  • Overall Cash positive 


Member Recognition

The BoD would like to recognize Tim Bene for continued support across all of DMS.

The BoD would like to recognize Jay Phelps for the efforts in the infrastructure area.

The BoD would like to recognize Joe Brown in Blacksmithing for the wall in Blacksmithing

The BoD and Jason would like to recognize Tom Lorkowski for his strong contribution to training Woodshop Basics. We recognize that at least 150 members have been trained by Tom over the past year.



Old Business

MOTION: Child/Age Policy

Two meetings were held to socialize the proposal. ("Meeting of the chairs"), and it was suggested this should be reviewed by the chairs one more time before a BoD vote.

It was also suggested that this could be put to a membership vote in the near future.

No motion was made, and the business remains tabled as old business at time time.


Consent Agenda




New Business

Submitted By

Agenda Item Title

Problem

Solution

Relevance

Pulled from Consent

Moved By

Seconded By

For

Against

Abstain
Jack Smith Discuss Investment Policy We have cash that should be earning money
Initial Discussion changed from $1T to $500B limit for institutional investments.

MOTION to approve the investment policy as updated to the $500B limit.
Make Money no James Henningson James Henningson John Fabrycki John Fabrycki Julie Harris Julie Harris, Jack Smith Jack Smith, John Fabrycki John Fabrycki, James Henningson James Henningson, Justin Walker Justin Walker
Julie Harris First Responder Discount Clarification There is some confusion about the first responder discount
Motion is to usethis to determine what qualifies for a first responder discount:

https://help.id.me/hc/en-us/sections/200566524-First-Responders

Specifically:
https://help.id.me/hc/en-us/articles/202293510-Am-I-eligible-to-verify-as-a-First-Responder-

https://help.id.me/hc/en-us/articles/215479638-Can-retired-law-enforcement-officers-verify-as-First-Responders-

https://help.id.me/hc/en-us/articles/203810070-Can-federal-law-enforcement-officers-verify-as-First-Responders-

First responders must submit ID:
https://help.id.me/hc/en-us/articles/202087474-What-documents-do-I-need-to-verify-my-First-Responder-status-
If you are prohibited by law from submitting certain documents, we also accept an SF-50, a training certificate, or other similar documents that clearly show your LEO status.
Membership no Justin Walker Justin Walker James Henningson James Henningson Julie Harris Julie Harris, Jack Smith Jack Smith, Justin Walker Justin Walker, John Fabrycki John Fabrycki, James Henningson James Henningson
Julie Harris Refund Rules Rules concerning refunds need to be clarified Current rule:
Refunds for membership dues paid within the last 7 days can be authorized at the discretion of the Treasurer or President.

Proposed rule (to be added to the Financial Policy Manual):
Refunds for membership dues paid within the last 30 days can be authorized according to the limits below:
- Infrastructure volunteers - up to $100.00
- President or Treasurer - $100.01 to $1,000.00
- Both President and Treasurer $1,000.01 to $2,000.00
- Board vote - $2,000.01 and up.
Refund requests must be made through the WHMCS ticket system from the account that is to be refunded.  Refunds will not be granted based on emails/tickets that do not match the account.
If a refund request occurs due to an error on the part of Dallas Makerspace, the time limit to request a refund may be extended at the discretion of the appropriate volunteer, officer(s) or board members. 
Refunds must be credited back to the card on the account.  
 		Finance no Justin Walker Justin Walker Jack Smith Jack Smith Julie Harris Julie Harris, Jack Smith Jack Smith, Justin Walker Justin Walker, John Fabrycki John Fabrycki, James Henningson James Henningson
Julie Harris Purchase Filters for Wood Shop The Felder needs filters again Approve $7K for filters.  Wood shop minutes:

https://source.dallasmakerspace.org/display/WOOD/2022-12-01+Meeting+notes
 		Safety no Justin Walker Justin Walker James Henningson James Henningson Julie Harris Julie Harris, Jack Smith Jack Smith, John Fabrycki John Fabrycki, James Henningson James Henningson, Justin Walker Justin Walker
Julie Harris Computer Lab Ownership of the computer lab is not really defined and it nees more maintenance than other classrooms The digital media chair has graciously offered to take on the computer lab.  Give the computer lab to digital media.   Education no Julie Harris Julie Harris John Fabrycki John Fabrycki Julie Harris Julie Harris, Jack Smith Jack Smith, John Fabrycki John Fabrycki, James Henningson James Henningson, Justin Walker Justin Walker
Julie Harris Safety Officer Shortage of volunteers, safety
Moved to Table the creation of the safety officer role pending further discussion.

MOVED: Jack
2nd: Justin
Unanimous

Follow-up Discusion: Discuss with Kobin, consider a non-officer verbiage such as safety chair, safety lead,safety coordinateor, etc


Create the role of safety officer (description below).  

https://dallasmakerspace.org/wiki/Officers#General_Officer_Charter


Safety no


Safety Officer

Description and Purpose

The safety officer works with chairs to oversee the overall safety at DMS including but not limited to risk identification and assessment and working with local first responders and city officials.

Minimum Expectations

  • Ensure that MSDS sheets are on file and that chemicals are stored appropriately
  • Maintain basic supply levels of PPE
  • Work with local first responders and city officials such as the fire marshal
  • Organize work days for safety related improvements to DMS or special tasks (for example a to do list after an inspection by the fire marshal)
  • Organize training and education for safety related topics

What good can you do?

The safety officer needs to be able to work well with volunteers, leadership and members.  Ideally the safety officer would work to develop custom solutions unique to each committee without marching around with a rule book.  

Responsibilities & Authorities

  • May create a Safety group for delegation of responsibilities
  • Monitors and replenishes PPE supply
  • Report any notable safety issues or events to the board
  • Work with local public safety agencies on behalf of Dallas Makerspace to:
    • Ensure safety issues/inspection results can be addressed timely
    • Promote awareness of Dallas Makerspace within loal Police/Fire/EMS departments
  • Access to locked cabinet storage
  • Manage an "all stop" situation 
    • Call an "all stop" to any and all machine usage (every member is empowered to insist on a stop work)
    • Direct movement of machinery/objects during an emergency

Emergency Business

NONE


Closing

MOTION: To Close

  • Proposed: Justin
  • Seconded: Jack

Vote:

  • For: Unanimous
  • Opposed: none
  • Abstained: none

Motion: PASSED


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