Date

 

Location

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

Call to Order 

Prior Minutes

2023-06-07 Board Meeting

MOTION: Approve Prior Minutes

  • Proposed: 
  • Seconded: 

Vote:

  • For: 
  • Opposed: 
  • Abstained: 

Financial Statement

Income65K
Expense58K
Net7K

Paid $1,500 honorarium, $700 of donated honorarium.  44 classes total.  Membership is over 1,500 members.

Member Recognition

The board would like to recognize and thank the following people:

Jay Phelps and everyone who helped with the auction.  Auction proceeds were $11K.

Josh for help with member storage.

Mark for assistance with the VCF show.

Consent Agenda




New Business

Submitted By

Agenda Item Title

Problem

Solution

Relevance

Pulled from Consent

Moved By

Seconded By

For

Against

Abstain
Julie Harris Create CLO Position There is no position for Chief Legal Officer Create CLO Position - https://source.dallasmakerspace.org/display/OF/Chief+Legal+Officer Legal no Jayson Woods Jayson Woods Jack Smith Jack Smith Jayson Woods Jayson Woods, Julie Harris Julie Harris, Jack Smith Jack Smith, Thomas Fagan Thomas Fagan, John Fabrycki John Fabrycki
Julie Harris Appoint Kevin Oliver CLO DMS needs volunteers, especially legal volunteers Appoint Kevin Oliver CLO Volunteering no John Fabrycki John Fabrycki Thomas Fagan Thomas Fagan John Fabrycki John Fabrycki, Thomas Fagan Thomas Fagan, Julie Harris Julie Harris, Jayson Woods Jayson Woods, Jack Smith Jack Smith
Julie Harris Appoint Kobin Chair of Science Science needs a chair Appoint Kobin chair of Science - https://talk.dallasmakerspace.org/t/science-elections-june-2023/100398 Volunteers/Science no Jack Smith Jack Smith Julie Harris Julie Harris Jack Smith Jack Smith, Julie Harris Julie Harris, John Fabrycki John Fabrycki, Thomas Fagan Thomas Fagan, Jayson Woods Jayson Woods
Paul Wilson Additonal Transportation Budget for Letterpress purchase Transportation costs for the purchase of teh Letterpress in St Louis are higher than original budget, additional funds are needed.
We need a larger budget to allow for a rental of a truck or van capable of transporting a 1500 lb press. The original; plan of borrowing a truck and renting a trailer has not worked out, and therefore a larger budget to pay for the full truck rental is required. We are currently approved for $1000.00 for both the press purchase and transportation ($500 & $500). Currently we expect a minimum budget needed for truck/van rental of $1000, plus a rough gas cost of $280 (1300 miles @ 15mpg, x $3.25/gallon).

We request an expansion of the approved budget to a minimum of $2000, preferably $2,500, including the purchase price of the press.
 		The acquisition of safer equipment to teach printmaking techniques. no Julie Harris Julie Harris Jack Smith Jack Smith Julie Harris Julie Harris, Jack Smith Jack Smith, Jayson Woods Jayson Woods, John Fabrycki John Fabrycki, Thomas Fagan Thomas Fagan
Jay Phelps Contract for tinted windows to reduce heat input The rooms exposed to full sun get very warm due to sunshine heat inputs
Infrared blocking films professionally installed will reduce heat loading from sun shinning into Purple, Animatronics, Lobby and 3d Fab by 92%. This will provide a great deal more comfort for these areas and allow us to increase utilization.  Energy usage will also be lower in these areas resulting in expense savings over the long term. 

Discussions with the lease management company on proceeding with this install were positive.

From quote acceptance to install is approximately 2 weeks.  DMS would need to move items out of the way with all other work, including window cleaning prep and install, being handled by the contractor.

Request BOD approval for up to $6,500 for this project.

Julie: Motion to approve up to $6500 for window tinting.

Increase utilization and improved comfort of DMS areas and expense savings on energy no Julie Harris Julie Harris Jayson Woods Jayson Woods Julie Harris Julie Harris, Thomas Fagan Thomas Fagan, Jack Smith Jack Smith, Jayson Woods Jayson Woods John Fabrycki John Fabrycki
Jayson Woods Purchase full set of Dye Sub Ink Have a full set of Dye Sub Ink on hand Dye Sub usage is ramping up . We have more and more members utilizing the equipment, and classes fill up fast.

We would like to keep a full set (4) of ink cartridges in stock so that downtime for the printer is reduced to hours/minutes, rather than days.

Cost of a full set of ink = $524 ($131 each).
This would be a one a time purchase. 
Committee meeting for vote to approve. 

Reduce equipment downtime drastically no Julie Harris Julie Harris Jack Smith Jack Smith Julie Harris Julie Harris, Jack Smith Jack Smith, John Fabrycki John Fabrycki, Thomas Fagan Thomas Fagan, Jayson Woods Jayson Woods
Jayson Woods Appoint Nate Delp to 3D Fab chair Appoint chair Appoint Nate Delp to 3D Fab chair. Meeting minutes for this vote. 

https://source.dallasmakerspace.org/display/3DFAB/3D+Fabrication+Meeting-2023-06-25
 		3D Fab needs a chair person no Thomas Fagan Thomas Fagan John Fabrycki John Fabrycki Thomas Fagan Thomas Fagan, John Fabrycki John Fabrycki, Julie Harris Julie Harris, Jayson Woods Jayson Woods, Jack Smith Jack Smith
Jayson Woods approve outside events rules we currently do not have rules to govern outside events
Approve these rules for outside events.

Outside events.
1.) outside events are defined as any event that is unaffiliated with DMS and not sponsored by a
committee.
2.) Outside events must use the two rooms in the north lobby unless prior arrangements are made with
officers or board of directors. Arrangements must be made prior to the event’s creation.
3.) limit group size to occupancy of room.
4.) nonmembers must stay in the front lobby area, unless accompanied by a member or on tours.
5.) All guests must sign a waiver.
6.) any arrangements must be made by emailing [email protected].
7.) All events must be posted on the DMS events calendar.
8.) Outside events must have a member sponsor and that member sponsor must be onsite from
beginning to end of event.
9.) Outside events must be open to DMS members unless prior arrangements have been made
10.) Outside events must not prop open any badge access door unless prior arrangement is made.
--------------------------------------------------
Jack motion to approve with revised wording:
Outside events.
1.) outside events are defined as any event that is unaffiliated with DMS and not sponsored by a
committee.
2.) Outside events must use the two rooms in the north lobby unless prior arrangements are made with
officers or board of directors. Arrangements must be made prior to the event’s approval.
3.) limit group size to occupancy of room.
4.) nonmembers must stay in the front lobby area, unless accompanied by a member or on tours.
5.) All guests must sign a waiver.
6.) any arrangements must be made by emailing [email protected].
7.) All events must be posted on the DMS events calendar.
8.) Outside events must have a member sponsor and that member sponsor must be onsite from
beginning to end of event.
9.) Outside events must be open to DMS members unless prior arrangements have been made
10.) Outside events must not prop open any badge access door unless prior arrangement is made.
to help govern the space no Jack Smith Jack Smith John Fabrycki John Fabrycki Jack Smith Jack Smith, Julie Harris Julie Harris, John Fabrycki John Fabrycki, Jayson Woods Jayson Woods, Thomas Fagan Thomas Fagan
Jayson Woods vote to approve the updating of the over all rules our rules was out of date and needed updating vote to approve the updated rules. I added the rules from the lease and changed wording from logistics committee to COO and other relevant wording. 
No Rules where added that was not already voted on by the B.O.D.   
 		we needed to update rules to help with confusion from our members no Thomas Fagan Thomas Fagan Jack Smith Jack Smith Jack Smith Jack Smith, Thomas Fagan Thomas Fagan, John Fabrycki John Fabrycki, Jayson Woods Jayson Woods Julie Harris Julie Harris



Emergency Business

MOTION: Motion to approve request to allow Twin Engine (James' company) to use Dallas Makerspace non-pii data in a case study.

  • Proposed: Julie
  • Seconded: Jack

Vote:

  • For: Julie, Jack, Thomas, John, Jayson
  • Opposed:
  • Abstained:

Motion:


Next Meeting

 

19:00